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Newsletter - 26th November 2020
 
In this issue:  AGM Attendance Arrangements - on and off line;  Restarting Sailing 6th December
The AGM - Thursday 3rd December 8.00 pm

As previously advised the AGM this year will be mainly held on-line but access to the clubhouse will be made available for members where use of on-line technology is inappropriate, please see below how all of this will work.
 
 
AGENDA
 
AGENDA for the 60th ANNUAL GENERAL MEETING
To be held at the clubhouse and on-line
on Thursday 3rd DECEMBER 2020 at 8pm
   
  1. Amendment to Article 13.1 to read  “Club members are entitled to attend General Meetings in person or by suitable electronic means in which all participants may communicate with all other participants”
  2. Apologies for Absence
  3. Minutes of 2019 AGM – Including Signing and Matters Arising
  4. Report from the Sailing Secretary
  5. Report from the Commodore
  6. Report from the Treasurer
  7. To agree the 2021 membership fees.
  8. Proposal to amend Bye-Law 13.13 regarding the admission of dogs to the Club
  9. Election of Officers, including the Sub Committee Chairpersons and members.
  10. Any other business

 
How To Join the Meeting - from 7.45 onwards

PSC 2020 AGM Zoom guidance notes
 
Please join the meeting early to ensure your connection works and you can get used to the controls, the Host (Alan Fuller) will be available for at least 15 minutes before to assist.

If there are several voting (over 18) members in the same household, then voting will be simpler for you if you each have a separate device / login. If that is not possible and you have to share the call with a fellow member who also has voting rights, please email the Host at
it@papercourt-sc.org.uk  to let him know before the start.
 
If your Zoom name is not your full name, please change your name to include your first and last names; if you are sharing your computer please use a name that makes it clear e.g. Jim & Jane Sailor.
 
The Zoom link below will send you straight to the 'waiting room'. The PSC Host will admit you after noting your name for the register. If you are prompted for a password it is
pscagm.
 
You will be muted by default. Please do not un-mute yourself unless you are speaking.
 
The meeting will be recorded by Zoom for the purpose of minute taking.
 
For information, the Committee will be present in the clubhouse, (allowed as it is a business meeting).
Limited pre-booked places in the clubhouse are available and should only be taken by members where use of technology is impractical.
Please contact
judithmcknight@outlook.com if you would like to book a space.
 
Voting:
Online voting will be via a box on your screen at the appropriate time.
Votes inside the clubhouse will be added manually.
 
If you have a question:
If at all possible, please submit questions prior to the meeting to save time. (email to
fraserhayden@hotmail.com )
 


Zoom Meeting Access Code - click on the link below from 7.45pm

Join Zoom Meeting

https://us02web.zoom.us/j/85189280925?pwd=Y2RuUTgzYVlHMnJsVXRzdjJ5UjJBZz09

Meeting ID: 851 8928 0925
Passcode: pscagm


Cannot Attend On-line?

We hope that the majority of attendees will be on-line, but if this is not possible, please contact judithmcknight@outlook.com to book a space in the clubhouse.  Priority will be given to those who cannot access the on-line platform.

Meeting Documents

The meeting documents are available to members by logging on to Sailing Club Manager on the website.   Once logged on go to the menu on the right hand side, scroll down to Members Information, click and find the documents under AGM Papers.   If you have forgotten your SCM login, click on Forgotten password?  and follow the instructions.

 
Papercourt Website
Questions to the Meeting

If you have a question you would like to raise at the meeting, if at all possible please email the Commodore - fraserhayden@hotmail.com prior to the meeting.   


The Committee, together with Alan Fuller our IT guru have worked hard, in these Covid times, to make the meeting as accessible as possible, but this is a new way of holding the AGM for Papercourt, so please be patient if there are glitches on the night




Restarting Sailing - Sunday 6th December
Hurray, we are sailing again – Commencing Sunday 6th December
 
As lockdown 2 ends we are now able to sail again.  Our Autumn Series will recommence on Sunday 6th December starting at 10.45am with three back to back, shortish, General Handicap races.  The series will run through to Sunday 20th December so 9 races with 4 to count.  As before cruising will be available from 10.30am and novices are encouraged to take part in the third race when the numbers will be lighter and the duration a little shorter.  Don't forget all sailors must wear a wet or dry suit in the winter months.
 
As previously, please book in on the NHS Covid app or use the sign in book to register your attendance, remember to wear a face covering when in the building and preferably use the disabled toilets.  Changing rooms are available on an “as necessary” basis but if at all possible please come changed and go home to change.  If using the changing rooms, please ensure compliance with the Covid Rules on the doors.  Access to the clubhouse will depend on the new restrictions and tiers in force locally, which are liable to change, but you will find suitable signage at the club on the day.
 
Class training and Youth training will take place on Saturdays during the Winter but your Class Captains and Youth leaders will provide you with separate information as to what is available each day in the lead up to Christmas.
 
Look forward to seeing back on the water.
 

Frank Brown, Sailing Secretary





 
What's coming up at Papercourt
AGM - Thursday 3rd December 2020 
Autumn Series Starts - Sunday 6th December


 
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Our mailing address is:
newsletter@papercourt-sc.org.uk

Our Website address is: www.papercourt-sc.org.uk

Papercourt SailingClub
Polesden Lane
Ripley
Surrey GU23 6JX
01483 223904 (clubhouse)

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Papercourt Sailing Club · Polesden Lane · Ripley, Sry GU23 6JX · United Kingdom

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