In an effort to ensure that PG programs and sites stay up to date, the PGME Dean's Office is proud to share this regular newsletter with updates and announcements related to core Postgraduate timelines and initiatives.
Photo by Marcelo Leal on Unsplash

What’s in this issue?

Who’s New in PGME?
ICRE Funding Nomination Deadlines
Paper copies of licenses
Reimbursements FAQ


Who’s new in PGME?

We are excited to have Julie Zakus recently join the PGME team in Kelowna. Julie coordinates the mandatory housing program, as well as supports Christine Hamilton in coordination of the Emergency Medicine and Internal Medicine programs in the Interior.

Nataliia Laptiva has left her position in Education Finance to take an exciting new position with the City of West Vancouver – she will be missed, but we are grateful for the support of Linda Zhao while we are looking for an ongoing candidate to fill these big shoes.

The Executive Assistant position to the PG Dean’s will be reposted shortly, and you may continue to send your requests for the Deans to throughout this recruitment process and after. Please share this job opportunity with anyone who you think might be a good fit for this role.

If you would like your new staff announcements to appear in the next PGME newsletter, please send 1-2 sentences for inclusion to  

ICRE funding nomination deadlines

Requests for ICRE funding support from the PG Dean’s Office are currently being accepted for Program Directors, and for Program Directors to nominate a Resident. Please submit either or both by 10am Friday, 3 August to be considered. The results will be shared soon after the competition close, and late entries can only be placed on a waitlist.

Paper copies of licenses

This year, CPSBC continued their distribution of paper copies of Resident licenses. The PGME Dean’s Office had understood that from this year forward, this would be an electronic distribution only. We will continue to work with our external partners to issue license confirmations electronically in future years. Please ensure that your program has picked up or arranged for the collection of the Resident and program copies of 2018-2019 licenses.

Reimbursements FAQ

Following the Faculty of Medicine Finance reorganization, UBC postgraduate programs have had greater responsibility for ensuring the accuracy and completion of reimbursements submitted to the PGME Dean’s Office. To avoid delays, please look out for these common errors:
  • Missing Resident ID number
  • Missing receipts, or statements that do not show payment  
  • Inclusion of expenses that do not qualify for reimbursement, such as airline seat selection fees, or claiming mileage for ferry routes
  • Submitting reimbursements for amounts greater than the allowable maximum
  • Entering claim types and submitting transportation logs that do not match what is being claimed
If you have any questions about a reimbursement or policy, please do not hesitate to contact Don Brook in advance of submitting your form:
Postgraduate Medical Education
Faculty of Medicine
City Square
200-555 West 12th Ave
Vancouver, BC V5Z 3X7


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UBC Faculty of Medicine, Postgraduate Medical Education · City Square · 200-555 West 12th Ave · Vancouver, BC V5Z 3X7 · Canada

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