In an effort to ensure that PG programs and sites stay up to date, the PGME Dean's Office is proud to share this regular newsletter with updates and announcements related to core Postgraduate timelines and initiatives.

What’s in this issue?

Who’s New in PGME?
Save the Date: Fall All Coordinators Meeting
CBME Update
Resident Reimbursements
English Language Requirements
Leaves over 6 weeks
Saudi Trainees

Who’s New in PGME?

After 22 years of dedicated service, Shirley Tam is retiring as Program Manager of the UBC Family Practice Residency Program. Since November 1996, she has been the face, brain, and most importantly, heart and soul of the Family Practice Program. She has worked tirelessly and effectively to support the Program throughout years of change, growth, and expansion. Shirley’s exemplary administrative leadership has been appreciated and respected throughout Family Practice and throughout the Faculty of Medicine at large. Please join us in thanking Shirley for her contribution to the UBC Family Practice Residency Program, and wishing her the best on her well-deserved retirement!
Shirley will be working with incoming Family Practice Program Manager, Kelly Jacobs, on an intermittent transitional basis as of September 24th, 2018, until the end of November. Congratulations Kelly and welcome to Postgraduate Medicine!

Monica Yau joined the PGME team in July! Monica coordinates site and computer access at Royal Columbian Hospital (RCH) and supports the Basic Clinical Year Training Program at RCH with Emily Corenblith. Welcome Monica!

We are excited to have Aileen McKeown joining the Resident Wellness team at the end of September, replacing Lauren Phelan as Coordinator. Please join us in congratulating Lauren on the successful completion of her Master’s degree in Counselling Psychology at UBC!

Mindy Li is joining the Education Finance team in the role of Senior Education Finance Analyst (replacing Nataliia Laptiva), and will work closely with Chris Leong and Chi Huang.

If you would like your new staff announcements to appear in the next PGME newsletter, please send 1-2 sentences for inclusion to

Save the Date: Fall All Coordinators Meeting

The Fall All Coordinators Meeting is scheduled to occur on Tuesday, 13 November from 9am-12pm. PGME will be hosting from the Paetzold Auditorium, and all who are able to attend in person are requested to do so. Videoconference sites will be similar to previous meetings, and details will be included in the formal invitation.

CBME Update

We are now into our second year of the Royal College Competency by Design (CBD) implementation.  This past July, Emergency Medicine, Urology, Medical Oncology, Nephrology (Adult and Pediatric), Surgical Foundations and Urology joined our first cohorts, Anesthesia and Otolaryngology-Head & Neck Surgery. 

This past spring, the PG Deans of Canada’s 17 medical schools and the Royal College have agreed that 12 more disciplines will proceed with plans to launch CBD on July 1, 2019.

When is your specialty targeted to launch CBD?   Programs can start planning today by checking out the CBD Meantime Guide.

Need more info?  Have a look at our website and the resources that we have developed and listed.  If you have any questions, do not hesitate to contact us at

Resident Reimbursements

Please note that Don Brook will be away from the office for two weeks in October. Samantha Ton will cover simple (complete and accurate) reimbursement processing in Don’s absence, and reimbursements that require follow-up will have to wait for his return. 
Tips to facilitating the swiftest possible payments:
  • Only attach receipts and back-up information that is required for the reimbursement. Omit items such as gasoline receipts, boarding passes, additional pages that do not include any relevant information (airline regulations, hotel offers, etc.)
  • Make receipts scan ready.Tape down receipts on paper so that they can be easily scanned.
  • Ensure that all forms and receipts pass the legibility test.If the scanned claim and receipts can’t be read by BCCSS, they will not process them.
  • Claims are paid by BCCSS, and not by UBC.They maintain their own resident records, so residents must keep their name and address up-to-date with BCCSS.If the name and address on the claim do not match up with what is in BCCSS’s record, they will not process the claim.
  • Residents must provide their home address on the claim form.BCCSS Accounts Payable will not process claims that use a post office box or use the department/program address as the mailing address.

English Language Requirements

It is RCPSBC policy not to review an applicant’s credentials until such time that an application for licensure has been submitted to the College. Miscommunications by staff at UBC have led to a significant increase in requests from Residents to have College staff review English language requirements, which is creating a large volume of unnecessary work for CPSBC, and for our applicants. The College’s English proficiency policy is available on their website. If you have any doubt about whether an applicant meets the criteria, please advise them to sit the IELTS while they have plenty of time to schedule the test and await the results.

Leaves over 6 weeks

PGME will be working with the Center for Accessibility for resident accommodations, who will review leaves over 6 weeks to determine what (if any) accommodations are required to ensure that residents are able to successfully return to their program. Further details will be available at a future date, and this will be a topic of discussion the Program Directors workshop in November.

Saudi Trainees

PGME is part of ongoing discussions with external stakeholders about Saudi trainees. At this time, the Saudi Government has confirmed that their trainees may stay until they find placements elsewhere, but there has been no confirmation that future funding is guaranteed.  Conversations at the national level with PG Deans is ongoing. The UBC PGME Dean’s Office will keep programs involved with Visa trainees updated as we receive more concrete information.
Postgraduate Medical Education
Faculty of Medicine
City Square
200-555 West 12th Ave
Vancouver, BC V5Z 3X7


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UBC Faculty of Medicine, Postgraduate Medical Education · City Square · 200-555 West 12th Ave · Vancouver, BC V5Z 3X7 · Canada

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