GEAR UP Maine Bulletin
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July, 2016


GEAR UP Maine staff

Here is what we have included this month

(Don't forget to click "view entire message" at the bottom of this email to view all of our updates)

Bulletin Highlights
  • GEAR UP Maine staff spotlight - Kate Leveille
  • Successful Training for Data Stewards
  • Students attend UMF Summer Experience
  • SCRIBE Tips & Tricks
  • Resource of the Month - Maine Community College System
  • GEAR UP Maine Partner highlight - Southern Maine Community College
  • Summer Experience 2016
 Check out our public facing website here for the following information
Share your GEAR UP successes and challenges with us to share in Bulletins to come! Email

The GEAR UP  Maine Staff

Grant Must Do's
July Must Do's

Business Managers
  • Submit invoices
  • Be on the lookout for information about new invoicing system training and updates 
Data Stewards
  • Continue to familiarize yourself with SCRIBE, especially the import PDFs under the Help tab
August Must Do's

College Access Team Members (CATs)
  • Update CAT membership
  • College Access Plan
  • Identify one GEAR UP Parent on your CAT to attend the parent leadership summit and share with your Regional facilitator
  • Identify one GEAR UP student representative on your CAT to attend the student leadership summit and share with your Regional Facilitator. 
  • Identify one staff GEAR UP CAT member to attend the student/parent leadership summit and share with your Regional Faciliator
  • Prep and Plan for National GEAR UP Week in September
  • Establish and plan for financial awareness for students and families (completed prior to February 2017)
  • Submit documentation to your Data Steward reflecting summer activity participation
Data Stewards
  • Review student data in SCRIBE for accuracy
  • Document activities completed over the summer to be ready to import data into SCRIBE late August
  • Import 2016-2017 student enrollments to SCRIBE
  • Import data collected for April and May to SCRIBE (spreadsheet template was distributed March 25)
  • Add 2016-2017 services per district action plan
Business Managers
  • Submit invoices

Get to Know Your GEAR UP Maine Staff

Kate Leveille
MaineCAN GEAR UP Project Coordinator

1.) The book I could read a hundred times over: 
 "Where the Sidewalk Ends" by Shel Silverstein. I love the silliness of the poems in this book and sharing it with my 4 year old daughter. 

2.) I would love to travel back to: Disney, we go quite frequently and it never gets old. I love how carefree it makes you feel.

3.) When I'm not working I'm:  Spending time with my family.

Kate is the Maine College Access Network’s Project Coordinator. As a lifelong Maine resident, Kate is passionate about helping to raise the aspirations of Maine students. Her primary role with MaineCAN will be to help bring together college access opportunities for Maine citizens. Previously Kate has worked to bring a college and career exploration program to students and families in Maine. She has an extensive college planning background having served as the Director of College Counseling at Bridgton Academy. Kate earned her bachelor’s degree in Communication from the University of Southern Maine and her master’s in Leadership from Duquesne University. Currently she serves as the co-chair of the Jump$tart Coalition of Maine’s Board of Directors. 
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What's Happening
Successful Training for Data Stewards


In June, thirty GEAR UP data stewards and ten GEAR UP staff received training in the use of the new student data management system (SDMS) known as SCRIBE (Standardized Collection and Reporting of Information Benefiting Education) from Xcalibur, INC. 

On Monday, June 13, in Bangor, our GEAR UP Maine staff met with James Brown, SCRIBE trainer, to receive an overview of SCRIBE and to learn the variety of ways to use it. How do you want to use SCRIBE? was the initial question. Never having had access to a multitude of reports or ways to gauge the success of GEAR UP Maine services month-to-month, we were happy to discover how much we’ll be able to follow in detail.

On Tuesday, June 14, twenty-four data stewards from across the state convened in Bangor to learn about SCRIBE with James Brown. The GEAR UP staff assisted. Regional facilitators, Sally Beaulieu, Leigh Alley, Frank McElwain, Corda Kinzie, Eleni Margaronis, and Mary Callan had an opportunity to hear concerns and questions from their data stewards and the data manager, Becky Young, had a chance to meet stewards face-to-face and to review data recently added to SCRIBE. The training day was very successful. Feedback comments like I love that the student data is accessible for programmatic analysis. I also like the reports feature. It seems user friendly and has a higher number of fields for using concise data. and Organized and seems user friendly exemplified the day. 

Additionally, between June 16 and June 29, six other data stewards received training directly from Becky Young. GEAR UP Maine is happy to say that 100% of the GEAR UP Maine data stewards were trained in using SCRIBE by our self-imposed deadline of July 1, 2016!

During the summer of 2016, data stewards will gradually be able to access the import feature and other components of SCRIBE that will afford their College Access Teams much information to guide their GEAR UP program. 
UMF Summer Experience
Click the image above to watch the video of Summer Experience student, Ben.

We're so happy we had the chance to meet Ben, a high school student from Maine Academy of Natural Sciences. He truly is an inspirational GEAR UP student. Ben wanted to share with other GEAR UP students what he liked best about the UMF Summer Experience in hopes that they will take advantage of this amazing opportunity that GEAR UP and UMF provide each summer. Check out Ben's short video testimonial from his week on campus! Be sure to click the image above and it will take you to the video of Ben hosted on
SCRIBE Tips & Tricks
Every column (field) in SCRIBE can be sorted A-Z and Z-A. Any column header can be moved left and right.

click on the image below to view it larger as a PDF)

Resource of the Month
Maine’s community colleges offer nearly 300 degree and certificate options that are designed to lead to immediate employment or continued education. 
Southern Maine Community College
SMCC is Maine’s largest community college, with over 7,000 students, more than 45 degree programs, and the lowest tuition and fees in New England. The oceanfront South Portland Campus is located 10 minutes from Portland. The Midcoast Campus at Brunswick Landing has new state-of-the art classrooms and laboratories. The College also offers courses at community satellite locations and online. 
Summer Experience
Pictured above - GEAR UP students attend the University of Maine at Farmington's week-long Summer Experience Program. During the program students are able to live on campus, take a one-credit course, and participate in campus activities. In addition to the UMF Summer Experience, five GEAR UP Maine students will be attending other on-campus experiences this July and August. Kayla Hopkins, GEAR UP Maine communication specialist will be visiting the students at these programs to capture pictures and video to include in the September bulletin and on social media and our website.

Please contact Corda Ladd Kinzie at if you have ideas for 2017 summer experiences or for more information.
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