Copy
Lawrence Park Tennis Club Between the Lines: September is Tournament Month, Bylaw Changes, Junior Fall Plan
View this email in your browser
 

Lawrence Park Tennis Club 
"Between the Lines"
August 20, 2016

In this edition of "Between the Lines":
  • September is "Tournament Month"
  • Bylaw Updates
  • Pictures and Comments - Greek Dinner and Social
  • Open Forum -  TOMORROW, August 21st, 2-4pm 
  • Junior Fall Plan

SEPTEMBER IS TOURNAMENT MONTH: SIGN UP NOW

CLICK HERE: Tournament Sign-up Form
Club tournament season is almost upon us, so members should expect to see lots of competitive spirit around the courts as players pick their partners and hone their games in preparation for September, our traditional "Tournament Month". Competing in the Lawrence Park Tennis Club tournament is a great way to not only play tennis in a fun and competitive environment, but also an excellent way to meet new people, and perhaps new partners. For more details, read on....

Tournament Categories and Ratings
Based on historical participation rates, we are offering the following categories: Men's Singles, Ladies' Singles, Men's Doubles, Ladies' Doubles and Mixed Doubles. Within each of these categories are three levels of tournament play – A, B, and C. If you're not sure which level you're at, please refer to this Self-Rating Guide also found on our website in the Member Area Login section. Tournament rating levels are based on the following:
  • A Level -- open to all members but generally consist of players rated 4.5 and above.
  • B Level -- players rated 3.5 and 4.0
  • C Level -- players rated 3.0 and below
For those looking for a partner, did you know that members have the ability to input their ratings into their Profile on the website? Many players have not yet done so but this would be an excellent time to get ratings updated. It's a simple process, just click on the Members tab on the website which will take you to the Members' Area Login. Once you've logged in, choose My Profile, My Rating, choose the appropriate rating, Save, and you're done. By clicking on the Online Directory Link you will see all members listed along with their rating if they have input it.  
 
Registration
Our online form is ready now and sign-up sheets (in the clubhouse) will be available starting Monday, August 22nd. Indicate all the events you would like to participate in but please note: members may enter only once in each category - so our most enthusiastic players may enter as part of one Mixed team plus one Men’s or Ladies' doubles team (as appropriate) plus in one Singles category. You may not play on two teams or at more than one level within the same category (for example, two mixed teams). 

If you would like to play in a doubles event and do not have a partner, put your name down, indicate you're looking, and we'll find you one. Perhaps a future championship team will be born. You may also sign up online by clicking on the Tournament Sign-up button below. 

Draws & Availability
For an overview of the tournament sign-up deadlines and schedule, see the Tournament Schedule below. Matches will be played from Wednesday or Thursday (depending upon draw size) to Saturday with finals on Sundays - - September 11th, 18th, and 25th, all accompanied by a light "Breakfast of Champions".
                              Tournament Schedule
Matches Last Sign-up Day Match Days Finals
Singles (A, B & C) Sun. Sept. 4
 at 6 pm
Thurs. Sept. 7 – Sun. Sept. 11 Sun. Sept. 11 starting at 10 am
Doubles (A, B, & C) Sun. Sept. 11
 at  6 pm
Weds. Sept. 14– Sun. Sept. 18 Sun. Sept. 18 starting at 10 am
Mixed Doubles (A, B, & C) Sun. Sept. 18
 at 6 pm
Wed. Sept. 21 – Sun. Sept. 25 Sun. Sept. 25 starting at 10 am

 
 
The draws with match times and dates will be determined by the Games Chair and posted in the clubhouse. It is each player's responsibility to find out when his/her matches are taking place. If we do not have sufficient entries at each of the A, B, and C levels for any particular draw, we may combine two levels (e.g. B and C), to give members the ability to still have a tournament  experience.  Participants MUST be able to play on the final Sunday designated for their event.

We are hoping for a really high participation rate, and understand that will mean the tournament will need a good amount of court time, so we ask for members' understanding, and encourage everyone to try at least one event, or maybe two. Generally, all matches except the finals will be played weekday evenings and if required, some Saturdays.


Please check out the Tournament Rules on the website for more details. If you have any questions and/or you would like to volunteer to help with the tournaments, please contact our Games Chair, Cecelia Thng. We hope to see lots of competitors out there on the courts. Remember, bragging rights are involved. 
CLICK HERE: Tournament Sign-up Form
Bylaw Updates
Some updates to our Bylaw as recommended by the Constitution Committee and passed by the Board at the most recent Board meeting.

These are being shared with our members as required by our Bylaw and will be raised for a membership vote at the AGM. We look forward to discussing any questions or comments you have on these changes.

MEMBERS
OLD Section 2.02a
2.02a Special Status of Above Classes of Member
 
a. “Honorary Annual Member” means a person who has been granted Adult membership in the Club for one year without payment of fees by resolution passed by the Board. These memberships are granted for exceptional service to the Club by a Member during the previous year and may also be granted to the Club monitor in recognition of his/her contribution to the Club.
 
NEW Section 2.02a
2.02a Special Status of Above Classes of Member
 
a. “Honorary Annual Member” means a person who has been granted Adult membership in the Club for one year without payment of fees by resolution passed by the Board. These memberships are granted for exceptional service to the Club by a Member during the previous year. Deleted
 
DIRECTORS


OLD Sections 3.01, 3.02, 3.03, and 3.09

3.01 Board
 
The Board shall manage the affairs of the Club within the terms of this Bylaw 1. The Board shall consist of a minimum of seven (7) Members in the positions of President, Vice President, Treasurer, Secretary, Courts Director, Membership Director and Past President. Each duly elected Director must agree to assume one of the officer positions of the Club listed in Section 3.09 below.
 
3.02 Qualification of Directors
 
Every Director shall be 18 or more years of age; otherwise qualified to be a Director of the Club pursuant to the Act; shall be a fully paid-up Adult or Intermediate Member of the Club and have at least 2 years as a Member of the Club in good standing.
 
3.03 Election of Board
 a. The election of Directors shall take place each year at the annual meeting in the Fall.
 
c. The other Directors may serve on the Board for 3 consecutive 1- year terms after which they must resign their positions. They may run again for any office for another period of 3 consecutive 1 year terms with the majority approval of the Board. The maximum period for serving is 6 consecutive years in total. In respect to the Directors in office at the time that this Bylaw comes into force, the 6-year period shall commence on the date on which this By-law comes into force.
 
3.09 Positions of Directors
 
a. For a description of the roles and responsibilities of the Directors see the Operations
Manual of the Club
b. The positions for Directors of the Club, until amended by resolution of the Board, shall be as follows: 
 Past President
 President
 Vice-President
 Secretary
 Membership Director
 Treasurer
 Games Director
 Courts Director
 Social Director
 House Director
 Junior Program Director
 Communications Director
 Director at Large
 
NEW Sections 3.01, 3.02, 3.03 and 3.09 – text in Green, previously approved but relocated, text in Blue, new
3.01 Board
 
  1. The Board shall manage the affairs of the Club within the terms of this Bylaw 1.
  2. Each duly elected Director must agree to assume one of the officer positions of the Club listed below; other than the position of Immediate Past President, a non-elected position.
  3. The Board shall consist of a maximum of thirteen (13) Members.
  4. The Board shall include a minimum of six (6) required Directors in the positions of:
  • President
  • Vice President
  • Treasurer
  • Secretary
  • Courts Director
  • Membership Director.
  1. The Board by resolution may amend the list of the 7 non-required positions as needed. The 7 non-required positions are:
  • Immediate Past President
  • Games Director
  • Social Director
  • House Director
  • Junior Program Director
  • Communications Director
  • Director at Large
  1. The Board must include the Immediate Past President on the Board as a full Director for a minimum period of one (1) year. Extension for two (2) additional years beyond the one year period is determined by resolution of the Board.
 
3.02 Qualification of Directors
 
Every Director shall be 18 or more years of age; otherwise qualified to be a Director of the Club pursuant to the Act; shall be a fully paid-up Adult or Intermediate Member of the Club. Incumbents in the minimum six (6) required Director positions and in the Junior Program Director position shall have at least 2 years as a Member of the Club in good standing.
 

3.03 Election of Board
a.       The election of Directors shall take place each year at the annual meeting []
 
c.         The other elected Directors of the Club may serve on the Board for 3 consecutive 1- year terms after which they must resign their positions. They may run again for any office for another period of 3 consecutive 1 year terms with the majority approval of the Board. The maximum period for serving is 6 consecutive years in total. In respect to the Directors in office at the time that this Bylaw comes into force, the 6-year period shall commence on the date on which this By-law comes into force.
 
3.09 Roles and Responsibilities of Directors
 
For a Description of the roles and responsibilities of the Directors see the Operations Manual of the Club.
b. The positions of Club Directors have been moved to 3.01 (d) and 3.01 (e).
 
MEETINGS OF MEMBERS

OLD Section 5.01a

5.01 Annual meetings
 
a. Subject to compliance with the Act the Annual meeting of the Members shall be held at any place within Ontario during the months of September, October or November on such day and at such time as the Directors may by resolution determine. Any Member, on request shall be provided, not less than thirty days before the annual meeting, with a copy of the approved financial statements, auditor's report or review engagement report and other financial information required by the Bylaws or articles.
 
NEW Section 5.01a
5.01 Annual meetings
a. The Annual meeting of the Members shall be held at any place within Ontario during the six months following the fiscal year end on such day and such time as the Directors may by resolution determine. Any Member, on request shall be provided, not less than ten days before the annual meeting, with a copy of the approved financial statements, auditor's report or review engagement report and other financial information required by the Bylaws or articles.
Greek Dinner and Sing-A-Long
Good Food
Great Music
Good Friends
A Fantastic Evening
Our fabulous Social Director, Anita Strauss, once again put on an amazing party! After a delicious Greek themed dinner, we were again entertained by guitarist and vocalist, Anita Acevedo, who led us in a sing-along. We all loved hearing her exquisite voice as she led us through some golden oldies. Many people commented how good it felt, and how much fun it was to sing.  

As always, volunteers are the key to making these events run so we would like to thank the many people who helped make the evening a success. Thanks to Anita Strauss, Anna Caton, Janet Blair, Ellen Peers, Adrian Baldeo, Margaret Hawkins, Myra Mandel and Cecelia Thng for everything they did. Thanks too to all those who pitched in with cleanup at the end of the evening (and anyone else whose name we missed). As always, we wouldn't have been ready without Tony Ercolani's extra help getting the club set up for the party - thanks Tony. And finally, photo credits to Myra Mandel and Janet Blair for the beautiful pictures.

We welcome member feedback about all our events and about the Club in general. We think the following message received after our Greek dinner says it all:

Anita, it was a really enjoyable evening last night.  I'm pretty sure our singing would improve if we had a wee dram to help us along, but I believe we still managed to make a "joyful sound."  All in all, a great success, thanks to you and all the others who pitched in, and a great way to spend a summer evening. Thanks again.

Caroline
OPEN FORUM AUGUST 21ST 2- 4 PM
 2016 OPEN FORUM WITH THE BOARD: AUGUST 21ST 2-4PM

Following on last year's efforts to keep our members up-to-date on goings-on at the Club and get feedback on our members' thoughts, we are hosting the 2016 Open Forum for our members on Sunday, August 21st. Please join us to meet members of the Board, tell us what you like and don't like about this season, ask questions, explain any concerns, and give us suggestions you think could make our Club even better. We'd love to hear from you and get you involved in shaping the Club for the future. 

This is a two-way exchange (so no formal presentation) where several Board members will be available between 2pm and 4pm to answer questions, report on our progress, and find out what is concerning you. Please come join us for this event--rain or shine. 
JUNIOR PROGRAMS FOR THIS FALL
We are a couple of weeks away from the start of our fall Junior programming which runs starting at the beginning of the week of September 12 ending at the end of the week of October 16. Although there have been some changes at the club over the summer, one thing remains constant, and that is your board's commitment to serving the needs of our Junior members. To that end and to provide continuity, we are delighted to announce that we have two familiar faces returning to run the junior fall program, Christian Bunea and Adam Dykes. These Pros will be back to put our kids through their paces, offering robust, informative and fun instruction and play programs. Weekday lessons will continue to be Monday to Thursday between the hours of 4pm to 6pm and Saturday programming will be running between the hours of 9am to 11am.  

Also this year, the Junior Club Tournament will take place in September and October - Boys Singles / Girls Singles / Parent-Child Doubles! The more the merrier.

 
The registration page for fall programming is up and running, so if you know any budding tennis stars, please direct them to our website (Junior Fall Program) before September 5th... Spaces will be available on a first come / first serve basis (and any children wishing to participate must be or become members of the Club).
BRIGHT IDEAS
We welcome feedback and suggestions from our members to help improve the Club and enhance member experience. For those who don't know, we have "Compliments, Suggestions, Concerns" forms located in the clubhouse in the plastic holder on the side table. They can be deposited into the Guest Fee / Suggestions box for forwarding to the Board. We will highlight questions / comments and responses in our newsletters. You do not need to include your name, but it's helpful in case we need to clarify your suggestion / comment. You may also email comments to: Communication@LawrenceParkTennisClub.ca.

 
IMPORTANT TIPS FOR STAYING IN THE KNOW

This Newsletter

This newsletter is for our members... to ensure you are in the know and up-to-date on what's happening at Lawrence Park Tennis Club.  If you change your email address, please let us know at Membership@LawrenceParkTennisClub.ca
so we can ensure you continue to receive Club updates.

If you have information you think should be shared with our members, please contact our Communications Chair at Communication@LawrenceParkTennisClub.ca to share your ideas.

Thanks for reading.

Reaching Your Executive Team

President: John Mowat
(President@lawrenceparktennisclub.ca)
Vice President: Margot Willoughby
(Vicepresident@lawrenceparktennisclub.ca)
 
Treasurer: Dennis Gurwitz
(Treasurer@lawrenceparktennisclub.ca)
Secretary: Caroline Gray
(Secretary@lawrenceparktennisclub.ca) 
Membership:  David Douglas
(Membership@lawrenceparktennisclub.ca)
Junior Programs: Tim Dalton 
(JuniorPrograms@lawrenceparktennisclub.ca)
Games: Cecelia Thng
(Games@lawrenceparktennisclub.ca)
Social: Anita Strauss 
(Social@lawrenceparktennisclub.ca)
House: Anna Caton 
(House@lawrenceparktennisclub.ca)

Director at Large: Karen Brown 
(DAL@lawrenceparktennisclub.ca)
Communications: Deborah Hoffnung
(Communication@lawrenceparktennisclub.ca)
Past President: Puica Nitu
(PastPresident@lawrenceparktennisclub.ca)
Copyright © 2016 Lawrence Park Tennis Club, All rights reserved.


unsubscribe from this list    update subscription preferences 

Email Marketing Powered by MailChimp