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Lawrence Park Tennis Club Between the Lines: AGM Recap; End of Season Party--Nov. 7th
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Lawrence Park Tennis Club 
"Between the Lines"
November 1, 2015

In this edition of "Between the Lines:"
  • AGM this Saturday-- October 24th
  • End of Season Party--This Saturday; November 7th

AGM RECAP    

Our Annual General Meeting was held on Oct. 24th at Glenview Presbyterian Church.  Just over 100 members were represented either in person or by proxies. Attendees listened to the Board Directors review their respective portfolios and our financial position, voted on our revised Bylaw/Constitution, elected our new slate of Directors for 2016, and asked many good questions. Here are some highlights from that meeting.

Bylaw/Constitution Approved
Molly Greenwood who chaired our Bylaw (also known as our Constitution) Review Committee presented the reasons for the review and the changes approved by the Board. A vote to approve the revised document as posted on the website was taken and was approved. A lively discussion then ensued regarding whether a Court Monitor should or should not be admitted as a member. Those in favour of allowing the Court Monitor to be a member believed it would be difficult to attract someone to fill this position without offering membership as part of the pay package. Another member suggested that at LPTC, we don’t have a Court Monitor in the same manner as other clubs do, but that we instead have someone who focuses more on court maintenance. Those opposed to providing membership believed it could put both members and the Monitor in an awkward position if there is a dispute about attire or tagging up involving the Monitor, and that dealing with the Monitor’s performance is awkward if s/he is also a member. To determine common practice in the community, the Board  conducted a comprehensive survey of 19 tennis clubs which revealed that the majority do not allow either professional teaching staff or Court Monitors to become members which influenced the Board’s decision to not offer membership to either role as presented in the revised Constitution.  In the end, a motion was made from the floor that Teaching Professionals and Court Monitors be “non-voting members” (a category which does not currently exist and would require further constitutional changes).  A formal and proper vote of attendees and proxies was taken by a show of hands, and the motion from the floor did not pass. It was a fine example of democracy in action. 

2016 Board of Directors Elected
The Nomination Committee’s slate of nominees were all elected. There are only three changes from the current board: Deborah Hoffnung is the new Communications Director; Myra Mandel moves to the newly created Director-at-Large position; and Nellie Poucheva has stepped down as co-Social Chair.

Financials
Both the 2014 full year and 2015 year-to-date financials were reviewed. At the end of fiscal 2014 (Oct. 31st), our financial position was strong with cumulative savings of just over $81,000.  Based on revenues and expenses up to August 23, 2015, we anticipate the year end 2015 surplus will continue to contribute to our savings though by a lesser degree as a result of higher expenditures this year (e.g. courts, socials) to enhance the member experience.  

In order to bring the timing of our year end financial review in line with our Annual General Meetings, one goal for 2016 is to hold the AGM in November after our fiscal year end is complete, and review/present for approval both fiscal years 2015 and 2016 so that moving forward, we will be reviewing the finances within a month of the fiscal year end, rather than waiting a year for that information.

Court Conditions
Our Courts Chair, John Richardson, delivered an entertaining and enlightening overview of our sprinkler/drainage situation and steps that were taken to overcome the uneven watering that occurred when only sprinklers were used. By installing hoses on each court, he explained that faster, more even watering, one court at a time, was now possible. The disadvantage, as pointed out by a member, is that this is a manual system. John Mowat indicated that the Board will be looking into longer term, less labour-intensive solutions over the coming months, and that the suggestion from the floor to implement a Courts Committee would also be undertaken. It was clear from the discussion and many questions that court conditions are a high priority for members.

Member Court Utilization Survey
The response to our member court utilization survey made it evident that members also care about how the courts are used.  Roughly one third responded to the survey, providing a great deal of useful information and some surprises (e.g. weekday/morning play is now way more popular than evening play).  John Mowat indicated he will be striking a committee over the winter to look at the survey results and several suggestions which have been submitted during the season by members. Volunteers to join the committee are welcome to apply at info@LawrenceParkTennisClub.ca or by calling John at 416-449-6098.

Volunteer Committees Needed: Junior Development & Games
In addition to Courts and Court utilization committees, two other portfolios have significant workloads and would benefit greatly from the input and assistance of volunteers. First--our Junior Programs were varied and with 126 junior members this year, were very active. More help is needed and we will be looking for a volunteer Junior Development Committee to help Director, Tim Dalton, ensure our programs are successful. Second, our Games Director, Cecelia Thng provided an overview of the many programs within her portfolio—House League, Early Birds, Clinics, Round Robins, and Tournaments make for a very busy season and tremendous workload. We will be looking to create a Games Committee of member volunteers as well for next summer, to provide the Board with suggestions, new ideas and some extra pairs of hands.

Other Business--Volunteer Recognition
In a surprise presentation, John Mowat honoured our Social Director, Anita Strauss, with the Bruce Childs Community Club Volunteer Award, for her many years of service to Lawrence Park Tennis Club. This recognition is awarded by the OTA to individuals who have made an outstanding contribution to their tennis clubs. Anita has been an active member of many clubs over the years and contributed many volunteer hours whether on the Board, on a Committee, a Team player/Team Captain, etc. (and, after this summer, we all know she throws a great party as well). Well deserved Anita! 

END OF SEASON PARTY:     NOVEMBER 7TH

Party Sign-Up Form
Saturday, November 7th is fast approaching and we hope to see as many members as possible join us for the closing festivities. Now that LPTC is officially closed for the season, it's your last chance to say good-bye to your summer tennis buddies and find some winter partners. There will be good food (lots of hors d'oeurves but not a full dinner), good drink, tournament awards, and prizes.  Members are $10 per person and guests are welcome at $45 per person; payable at the door. If you haven't already signed up online or in the clubhouse, please register using the Party Sign-Up Form button above by Friday, November 6th at 5 pm.

The fun starts at 7 pm at  Miller Tavern located just south of York Mills at 3885 Yonge Street. Free parking is available in their lot, paid parking is right next door, and the York Mills Subway station is only a block north. Please join us this Saturday for our final event of the 2015 season. 
BRIGHT IDEAS
We welcome feedback and suggestions from our members to help improve the Club and enhance member experience. For those who don't know, we have "Compliments, Suggestions, Concerns" forms located in the clubhouse in the plastic holder on the side table. They can be deposited into the Guest Fee box for forwarding to the Board. We will highlight questions / comments and responses in our newsletters. You do not need to include your name, but it's helpful in case we need to clarify your suggestion / comment. You may also email comments to: Communication@LawrenceParkTennisClub.ca.
IMPORTANT TIPS FOR STAYING IN THE KNOW

This Newsletter

This newsletter is for our members... to ensure you are in the know and up-to-date on what's happening at Lawrence Park Tennis Club.  If you change your email address, please let us know at Membership@LawrenceParkTennisClub.ca
so we can ensure you continue to receive Club updates.

If you have information you think should be shared with our members, please contact our Communications Chair at Communication@LawrenceParkTennisClub.ca to share your ideas.

Thanks for reading.

Reaching Your Executive Team

President: John Mowat
(President@lawrenceparktennisclub.ca)
Vice President: Gerhard Weiss
(Vicepresident@lawrenceparktennisclub.ca)
 
Treasurer: Dennis Gurwitz
(Treasurer@lawrenceparktennisclub.ca)
Secretary: Caroline Gray
(Secretary@lawrenceparktennisclub.ca) 
Membership: Margot Willoughby
(Membership@lawrenceparktennisclub.ca)
Junior Programs: Tim Dalton 
(JuniorPrograms@lawrenceparktennisclub.ca)
Games: Cecelia Thng
(Games@lawrenceparktennisclub.ca)
Courts: John Richardson
(Courts@lawrenceparktennisclub.ca)
Social: Anita Strauss 
(Social@lawrenceparktennisclub.ca)
House: Anna Caton 
(House@lawrenceparktennisclub.ca)
Communications: Deborah Hoffnung 
(Communication@lawrenceparktennisclub.ca)
Director-at-Large:  Myra Mandel
(DAL@lawrenceparktennisclub.ca)

Past President: Puica Nitu 
Copyright © 2015 Lawrence Park Tennis Club, All rights reserved.


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