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Conference special e-bulletin
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In this edition...

Foreword from the Chair
Welcome to this special issue e-bulletin for all JBBs.

I hope you are looking forward to our three days in Bournemouth.  It is a privilege to attend conference and I expect all delegates to work hard and get the most out of the experience.  We have a packed agenda and every session has been designed to be informative, interesting and important to you in your role as a representative of the police service.  It is essential that delegates take part in all sessions so you can have your voice heard on current issues. 
 
Conference comes at a critical time for the British police service.  The eyes of our critics will be upon us in Bournemouth and it is up to us to present the professional, hardworking organisation that we are.  We are fighting more cuts to policing so we need to demonstrate the strength of feeling of the Federation.  Together we will show the power of the organisation to our members, the government, media and wider public. 
 
I know when I’m on stage there will be a sea of faces eager to learn and participate, and help shape the future of the organisation and service.  It is our duty to work together to be the voice of the police and find the solutions to the challenges we face.  It is our time to shine. 
 
A further bulletin will be sent before conference so if there is anything additional you need to know that we haven't covered please let communications know. 
 
Kind regards
Steve


 
Conference branding and new email signature
This year’s conference theme is The Policing Challenge: Cuts Have Consequences.  This follows on from the #CutsHaveConsequences campaign which will be our key message.  Our aim is to illustrate the different challenges facing policing today and the consequences of continued cuts and what this means in real terms to the public. 

The conference brand image (used at the top of this email) is below for you to copy and paste to use as an email signature from now and until further notice. You should be able to do this by copying the image below and pasting it within ‘Signatures’ on the top menu bar of a new message.

The 2020 vision footer should no longer be used.




 
Agenda and other documents
The full conference agenda is here.  If you want a hard copy of this please print it beforehand and bring it with you as we’re not printing any copies for conference.  However we have produced a pocket-sized agenda which will be printed and available for each delegate to pick up in Bournemouth. 
 
Other documents will also be available online in the run-up – on our website (from later today), on The Hub (from next week) and via our mobile app (the week of conference). None of these documents will be printed for conference so if you want any copies please download them and print them yourself in advance and bring them with you, albeit if you are using the app on the day they will be available there. The only exception is that a limited number of AGM papers will be printed and available to delegates on the Thursday (21 May) before the meeting. The Police Federation Annual Report 2014 will be included in a further bulletin next week.  This document will go to conference to be ratified at the AGM.
Venue and security
Please use the Exeter Road entrance to Bournemouth International Centre (BIC) during normal conference hours.  You will need your pass at all times inside the venue – if you lose your pass or have a change of delegation please go to the Accreditation Office which will be situated to the right of the Exeter Road entrance.  Your Police Federation conference office contact at BIC is Nyki Curtis, 07872 678604
 
For security purposes you are advised not to wear your conference pass outside BIC for your own safety – only put it on as you enter the venue.  Please be mindful of heightened security at this time.  Take care of your pass and personal belongings, don’t leave bags unattended and report anything suspicious.  You are also reminded that you are responsible for your own security at your respective hotels and should give thought to a risk assessment. 
 
Please note there are no storage facilities in the Accreditation Office, you will need to use the lockers provided by BIC for bags and any personal belongings. 
 
The wi-fi connection is open this year – there will be no need to put in a password – so we hope there won’t be any access issues. 
 
Please note BIC is a no smoking venue. 
Behaviour
While in Bournemouth you are a representative of the police and Police Federation so your behaviour should reflect this at all times, even when out and about.  This includes respecting local communities with regard to late night noise and litter etc. 
 
Please be aware of your surroundings and act accordingly, members of the media will be present throughout and the whole conference is being streamed live on the internet.
Photography and live streaming
There’ll be an official photographer taking photos throughout conference of speakers on stage, exhibiters, delegates etc.  We will also be streaming a live feed of the conference on the internet (excluding the one closed session) for people to watch remotely via our website or mobile app.
Media presence and arrangements
Members of the national press and media will be in attendance throughout the conference.  There will be specific areas for them to sit and work in and communications staff will be on hand to assist with their enquiries.  Set times will be planned for interviews with key spokespeople.
Social media - Twitter #hashtags
We encourage members and representatives to use social media to highlight all that is good in policing and the contributions made by officers within your area as well as promote local campaigns.  It is also a great opportunity to push our national messages and any local messaging around the challenges that policing faces as a result of the cuts.  Our corporate Twitter account is @PFEW_HQ and we currently use a number of hashtags including #CutsHaveConsequences.  Our hashtag for conference is #polfed15 – please use this when tweeting about the event. 
 
Officers have important stories to tell and it is vital the public hears what you have to say but please be mindful of what you are actually typing.  Officers are always on duty and need to abide by the codes of conduct and ethics governing their behaviour even on Twitter – no one is anonymous.  Please don’t do or say anything that may bring the police, your force, local federation or PFEW into disrepute. 
 
If you would like to talk to someone about social media while at conference or another time please contact communications on 07872 050075 / 01372 352043.
Questions to the Home Secretary
Irrespective of who the Home Secretary is after the general election on Thursday, all representatives have an opportunity to submit a question for them at conference to be used after the key note speeches on the Wednesday. Any Federation representative can submit a question. If you are at conference you will ask the question in person.  If you are unable to attend, you will need to provide the details of a representative to ask the question on your behalf. 

The selection process will be similar to previous years – four questions will be chosen to kick-off the session. The rest of the questions will come from the floor as usual.  This approach aims to ensure there is a breadth of questions that cover all the areas members care about.  If your question is chosen, you will have an opportunity for a brief follow-up comment or question on the original topic after the Home Secretary’s answer. 

A panel made up of the Conference Arrangements Committee, Interim National Board and PFEW staff will select the four best/most topical questions and will notify those selected.  All questions must be limited to 150 words and include a mobile or contact number for the delegate in Bournemouth.
 
Please submit questions to questions4homesecretary@polfed.org by 5pm on the Tuesday (19 May).
Demo area timetable 
Nearly 60 exhibitions have been booked and there will be lots going on in the demo area within the exhibitor hall during breaks so please take time to visit them.  The demo timetable is here.
Charity challenges
We appreciate that many of you will be taking part in various charity challenges and want to promote them to your colleagues at conference.  This year we have allocated a specific time slot for this on the main stage on Wednesday at 9.15am which has had to be limited to 15 minutes.  If you would like to promote your charity challenge at this time please email communications before midday on Monday (11 May) and we will try to accommodate you.  But please note, it will need to be fairly significant, we are already aware of two officers who are giving up two years of annual leave to row 3,000 nautical miles across the Atlantic Ocean to raise £100,000 for Alzheimer's Society and St Clare's Hospice.  If this section is oversubscribed we will select names from a hat.
Retired reps
As requested by the separates’ secretaries, this is a reminder to please send the details of any Police Federation representatives who have retired during the last year to the relevant person below so a list can be collated and prepared ahead of conference. 
 
Retired constable reps – anita.spink@polfed.org
Retired sergeant reps – deborah.griffin@polfed.org
Retired inspector reps – ann.thomalla@polfed.org
Conference 2016 and beyond
The format of conference will change in future years – recommendation 29 of the Independent Review advises that conference should be “slimmed down in terms of time and numbers”.  Following agreement at the last conference planning meeting, a conference working group has been established (including members of the INB, INC, Conference Arrangements Committee and staff), to progress the future of conference in response to this recommendation.  The current expectation is that conference 2016 will be held at BIC but from 2017 onwards the location and other logistics may change.  As such, the advice to local branches at this stage is please do not commit to accommodation reservations in Bournemouth for 2017 or any subsequent years.  We hope this assists you with your future accommodation and travel arrangements and we will update you again as soon as we can. 
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