VAPS Newsbrief
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Victorian Association of Photographic Societies Inc.
April 2020. Vol. 47, No 3.


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Message from the President
Message from the Newsbrief Editor
VAPS Convention
From Clubs/Societies and Others
Your Invited
Exhibitions and What’s On
Member Discount
Things to Do

President Message

Greetings all photographers!

My best to all
Ian Rolfe
President VAPS

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Message from the Newsbrief Editor
Hi all

Happy photographing.

Danielle Le Gassick (Pakenham Camera Club)

Return to Contents
Don't forget that you can zoom in to read the detail on any image in the Newsbrief.
VAPS Information
Interclub News
Several changes to the VAPS Interclub upload system have been made over the last few months that took a lot of testing to get it right.
  • As we have lost the facility to copy award winning prints for the catalogue all Clubs must upload digital copies of print images. This includes representative images of any AVs submitted.
  • In the event that a camera manufacturer again offers a prize for the best image taken with their brand of camera all members should include EXIF Metadata (specifically camera type) with their images. Missing EXIF Metadata will not affect the Interclub entry but will affect the chance of getting that prize.
  • The Interclub upload system also now has the facility for clubs to complete the AV ID Information and application form online.
  • Clubs are asked to use Wetransfer or Dropbox to send the AVs to instead of including a flash drive (memory stick) with the print bags.
  • All club logins older than 12 months will be removed. If you have to create a new login please ensure that you include the club name in your login ID. Club names should not be abbreviated, for example, to CCC for Casey Camera Club as we have several clubs that have similar abbreviations. The word “Casey” would be adequate or Casey CC. in 2021 we will remove all logins that do not have the club name in the Login ID.
  • Titles longer than 30 characters will be rejected by the upload system
  • Titles can only have letters, numbers and spaces. No special characters or punctuation marks will be accepted.

Attention to all club committees
Re: Meritorious and SSVAPS awards
Attention to all club committees: Re Meritorious and SSVAPS awards
Please go online (login and go to “Camera Clubs – Awards Information”), on the VAPS website, and complete your applications for Meritorious and State service awards by the 29th March which is the half yearly VAPS general meeting.  No costs in regard to the medals for these, but we need them in, by the due date, so that we can get citations written up and medals engraved.  Also please, please give lots of details to help me with writing the citations. Years of service in each category helps to correctly assess each application so send this information if you have it.  If not, give as much information as you can.

Also your applications for year bars are due by this date. 
They have been reduced and are $10.00 for each medal, but with a new design, we hope to reduce prices even further in the future. As for Meritorious and Service Awards the Year Bars application form is on the website. 

If paying by cheque, send it to:
The Treasurer
2 Marchiori Road
Blackburn North
VIC 3130
Margaret Zommers
Badges and Awards Director
Mounting Techniques
Over the last few years we have had several issues with the mounting of prints for the annual Interclub competition and exhibition.
Poor mounting techniques
  • Insufficient tape mounting the print to the mat board
  • Insufficient double-sided tape where the backing board was the same size as the front mat board.
  • Sticky tape used to adhere the backing board to the front mat board instead of masking tape.-Total thickness greater than 5mm. Thick prints take up more total space and hence a transport problem.
Understandably members have been upset when their prints come back damaged. As prints get handled up to 18 times during the judging/exhibition process, it is necessary for both the exhibition personnel and the print owners to protect prints appropriately. With this in mind it would be an excellent step if comp stewards could promote the following requirements, so that their members become familiar with what is expected for the VAPS exhibition. Some clubs have changed their club rules to comply with VAPS exhibition rules to achieve this.
Most clubs already use the A2 art folio/folder. These are available from Office Works at a cost of $60. (recommend: Jasart A2 College Portfolio). The cheaper ones tend to fall apart after a while. Fifteen prints, if mounted appropriately, will comfortably fit into this type of folder.
Because of this need to fit the required sized folder, there is a problem with the thickness of the mounted prints. The problem arises when some members use 5mm foam core backing instead of a piece of mat board taped to the back. This makes the finished print thicker than 5mm and the total thickness of 15 prints is then about 90mm which will not fit into one folder. Hence some clubs have sent their prints in a cardboard box or Australia Post bag.
5mm foam core backing is banned from 2019. Those members who persist in using foam core backing may use 3mm foam core backing which is readily available. Total thickness of 3mm foam core and 1mm mat board will be a bit over 4mm.
To ensure print protection, please promote the following:
Prints must be mounted correctly so that the mat board does not separate from the print or from the backing board. If you use double sided tape it must be at least 20mm wide and completely taped around all four sides. 10 mm pieces of tape do not adhere long enough.

Good quality masking tape (not cheap painters’ masking tape) is available from any hardware store. Framing tape is preferable for attaching the print along the whole top edge to the mat board.

Prints must not be wrapped in cellophane as it has to be removed for judging and therefore creates extra handling and work for the volunteers.
Prints that have backing thicker than 3mm, or start to fall apart because they are not mounted correctly, will be withdrawn from the judging and the exhibition. In 2019 seven prints were removed but three were replaced by the clubs in time.
We ask that clubs change their practices and rules so that members do not have to prepare their prints specially for the VAPS Interclub.
VAPS Interclub Upload System
The system will open on Monday 3rd of February.
Clubs must note that this year in addition to EDPI requiring an image to be uploaded Audio Visual entries also need to have a representative image of the AV uploaded.
If Clubs have lost their login or password, you can request a new one from the log in page.
The VAPS upload system can be found on the VAPS website under the Competitions tab, or directly at
The new closing date for (EDI) interclub is 30 April 2020, after that date the system automatically close, and entries cannot be accepted online.
Note for convenience Audio Visuals can be sent by WeTransfer or Dropbox to at any time up until the close off date.
The AV ID and Information form must be completed and that can also be uploaded into the VAPS system when entering AV information.
Alternatively, it must be included with your AV entry sent vie the above Internet Upload system.
Any queries please contact the VAPS stewards via the upload system page
VAPS Website
The new website is now live.

Please explore the site so that you become familiar with it. We have tried to make it user friendly. The development of the site is an ongoing process and as we find issues will update them.

Some areas of the site require a login. These areas are used by relevant members of your club committee.
  • Uploading club member images to the club gallery
  • Annual Club Affiliation (membership renewal)
  • Application for Year Bars and Awards
  • Club contact details
  • Victoria Judges list - for use by your competition steward
So if you can't login, please don't contact us as it is more than likely that your club committee has not given you login details as you don't require them.

VAPS Convention
VAPS Convention 2020

has been postponed until 2021

Venue: Wangaratta Performing Arts & Convention Centre

APJA - Judges Association

More information on anything above, other than actually enrolling,   
    email Rob:

From Clubs/Societies and Others
Frankston Photographic Club
Melbourne Camera Club
Your Invited
Exhibitions and What's On
Member Discount
Things to Do
APS Information

VAPS, Organisational member of Australian Photographic Society
Victorian Association of Photographic Societies Inc Welcomes Epson Australia Pty Ltd
A new and valued sponsor for our members’ benefit.
Special Offer from Epson for VAPS Club Members
Register at the following link to receive a $20 online shop voucher as well as many offers from the Epson range of products.
We encourage our club members to support Epson in your next printer purchase. Visit their website at to get all of the information on the new Epson SureColor SC‐P600.
Thank you Epson for your support to the Camera Clubs of Victoria 
Any members of an accredited Camera Club or Society interested in evaluating images or judging are invited to apply to join the Australian Photographic Judges Association.
You do not need to be an active judge to be a member.
The prime objective of the Association is to help develop the evaluation and judging skills of members.
Further information contact:
Rob Sloane:   or 
Paul Robinson:

or go to the VAPS Website at
Open the News tab and select Newsbrief newsletters.
There you can subscribe for a free email copy of Newsbrief.
Keep up with all of the announcements and news from the clubs.
Hard copy of Newsbrief are not available in 2020
VAPS Committee Listing and Support
Ian Rolfe 

Vice President/Chair Judging
Sub-Committee/Interclub Director/Webmaster 

Alfred Zommers

Vice President
Boris Struk

Tony Harding 

Joseph Maher 

Badges & Awards 
Newsbrief Editor 
Danielle LeGassick

History & Archives 
Alan Wilson

Committee Member 

Theo van der Meulen 
Lisa Law


Victorian Association
of Photographic Societies Inc.

General Enquiries:
PO Box 2172, Caulfield Junction Victoria 3161
Tony Harding:
VAPS Objectives
  • To advance the art of photography.
  • To further the interests of affiliated bodies.
  • To draw up regulations governing exhibitions and inter-club competitions.
  • To arrange the exchange of guest lecturers and demonstrations on any subject relating to photography.
  • To arrange the exchange of prints between clubs.
  • To arrange periodical conventions for members of affiliated bodies and guests.
  • To arrange the publication of an official journal or news sheet .
A Brief History:
Camera clubs have existed in Melbourne since the 1890’s and an umbrella organisation called the Victorian Photographic Affiliation was formed in 1908. This guided amateur photography in Victoria for forty years. The Victorian Association of Photographic Societies was formed on 27 September 1952 and comprised of 12 clubs. This has grown to more than 70 clubs in Jan 2020. VAPS is a non-profit association that is entirely self-funded. The Association is run by an elected Committee of Management which is responsible for the operations of the Association, and for ensuring the Association fulfils the objectives.
Victorian Association of Photographic Societies welcomes contributions from interested parties, however, Victorian Association of Photographic Societies accepts no responsibility for the content of these contributions and the views contained therein are not necessarily those of Victorian Association of Photographic Societies. While every care is taken with solicited and unsolicited materials supplied, Victorian Association of Photographic Societies does not accept any liability for loss or damage however caused. Victorian Association of Photographic Societies takes no responsibility for the claims made by advertisers or transactions by. Does not endorse the products sold on the website/Newsbrief or enter into any of the exchanges. Nor is the Victorian Association of Photographic Societies responsible for any exchanging of information or monetary amounts. All transactions are solely the responsibility of the advertiser and purchaser.
Material on the Victorian Association of Photographic Societies site or the Newsbrief may not be reproduced or published elsewhere without the written consent of the publisher, Victorian Association of Photographic Societies. All rights reserved. 
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Contact the editor if you have questions.
Danielle LeGassick:
Next Issue - May 2020
Newsbrief publication deadline 26 April. 
Newsbrief Editor: Danielle LeGassick:
Copyright © 2020 Victorian Association of Photographic Societies, All rights reserved.

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