VAPS Newsbrief
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Victorian Association of Photographic Societies Inc.
February 2020. Vol. 47, No 1.


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Message from the President
Message from the Newsbrief Editor
VAPS Convention
From Clubs/Societies and Others
Your Invited
Exhibitions and What’s On
Training Videos
Things to Do

President Message

Warm Greetings to all members,

Greetings to all clubs and Societies,

Welcome to a new year of photographic activities and events! While the festive and holiday season came and went the VAPS committee were busy behind the scenes working hard to finalise many finer details and arrangements for the 2020 Interclub, the all new look website, update insurance and liability details and gather the final information needed for our convention.

This year our convention in Wangaratta is going to be wonderful. Emphasis on Travel and Landscape but not forgetting portrait and the finer points of printing. In the coming days I urge you to all take a close look on our re-vamped website and check out the information posted on what to expect this year!

Register early and be part of the programme, its one not to be missed.
There will be at least one free workshop/shoot offered on the Saturday, Sunday and Monday for all those that register!

The half yearly VAPS meeting is coming up in March and I encourage every club to have at least one representative there to hear the latest news and information. I will have just returned from my Arctic workshop in Norway in time to attend and would love to catch up with as many of you as possible.
Enjoy your summer photography everyone
Warmest regards to all
Ian Rolfe (President VAPS)

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Message from the Newsbrief Editor
Hi all

Welcome to 2020 a new year, a new decade and hopefully a new lease on photography life.

Hope everyone had a great break been practicing with all your photographic presents and ready for the year ahead.

Happy photographing.

Danielle Le Gassick (Pakenham Camera Club)

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Don't forget that you can zoom in to read the detail on any image in the Newsbrief.
VAPS Information
Interclub News
Several changes to the VAPS Interclub upload system have been made over the last few months that took a lot of testing to get it right.
  • As we have lost the facility to copy award winning prints for the catalogue all Clubs must upload digital copies of print images. This includes representative images of any AVs submitted.
  • In the event that a camera manufacturer again offers a prize for the best image taken with their brand of camera all members should include EXIF Metadata (specifically camera type) with their images. Missing EXIF Metadata will not affect the Interclub entry but will affect the chance of getting that prize.
  • The Interclub upload system also now has the facility for clubs to complete the AV ID Information and application form online.
  • Clubs are asked to use Wetransfer or Dropbox to send the AVs to instead of including a flash drive (memory stick) with the print bags.
  • All club logins older than 12 months will be removed. If you have to create a new login please ensure that you include the club name in your login ID. Club names should not be abbreviated, for example, to CCC for Casey Camera Club as we have several clubs that have similar abbreviations. The word “Casey” would be adequate or Casey CC. in 2021 we will remove all logins that do not have the club name in the Login ID.
  • Titles longer than 30 characters will be rejected by the upload system
  • Titles can only have letters, numbers and spaces. No special characters or punctuation marks will be accepted.
Website News
  • Some Convention information is already on the website:
    • Accommodation
    • Local area Attractions
    • Dinner Information
    • Venue Details
  • The programme is being finalised and that will be put on the website as soon as it is ready (expect early February).
  • Convention registration process is being refined and should be ready late in February and will be on the website as soon as the programme is ready.
  • Clubs will be informed once the programme is on the website and convention registration process is active.
  • Payment for the convention will remain the same in 2020 – direct deposit and cheque. Cheques to be sent to:
    The Treasurer
    2 Marchiori Road
    Blackburn North
    VIC 3130
New VAPS Logo

Please note that the VAPS Logo, appearing on the website, Newsbrief and correspondence has been changed.

Thanks to Stella Fava, the VAPS website developer, for coming up with this new and progressive design.
Attention to all club committees
Re: Meritorious and SSVAPS awards
Attention to all club committees: Re Meritorious and SSVAPS awards
Please go online (login and go to “Camera Clubs – Awards Information”), on the VAPS website, and complete your applications for Meritorious and State service awards by the 29th March which is the half yearly VAPS general meeting.  No costs in regard to the medals for these, but we need them in, by the due date, so that we can get citations written up and medals engraved.  Also please, please give lots of details to help me with writing the citations. Years of service in each category helps to correctly assess each application so send this information if you have it.  If not, give as much information as you can.

Also your applications for year bars are due by this date. 
They have been reduced and are $10.00 for each medal, but with a new design, we hope to reduce prices even further in the future. As for Meritorious and Service Awards the Year Bars application form is on the website. 

If paying by cheque, send it to:
The Treasurer
2 Marchiori Road
Blackburn North
VIC 3130
Margaret Zommers
Badges and Awards Director
Mounting Techniques
Over the last few years we have had several issues with the mounting of prints for the annual Interclub competition and exhibition.
Poor mounting techniques
  • Insufficient tape mounting the print to the mat board
  • Insufficient double-sided tape where the backing board was the same size as the front mat board.
  • Sticky tape used to adhere the backing board to the front mat board instead of masking tape.-Total thickness greater than 5mm. Thick prints take up more total space and hence a transport problem.
Understandably members have been upset when their prints come back damaged. As prints get handled up to 18 times during the judging/exhibition process, it is necessary for both the exhibition personnel and the print owners to protect prints appropriately. With this in mind it would be an excellent step if comp stewards could promote the following requirements, so that their members become familiar with what is expected for the VAPS exhibition. Some clubs have changed their club rules to comply with VAPS exhibition rules to achieve this.
Most clubs already use the A2 art folio/folder. These are available from Office Works at a cost of $60. (recommend: Jasart A2 College Portfolio). The cheaper ones tend to fall apart after a while. Fifteen prints, if mounted appropriately, will comfortably fit into this type of folder.
Because of this need to fit the required sized folder, there is a problem with the thickness of the mounted prints. The problem arises when some members use 5mm foam core backing instead of a piece of mat board taped to the back. This makes the finished print thicker than 5mm and the total thickness of 15 prints is then about 90mm which will not fit into one folder. Hence some clubs have sent their prints in a cardboard box or Australia Post bag.
5mm foam core backing is banned from 2019. Those members who persist in using foam core backing may use 3mm foam core backing which is readily available. Total thickness of 3mm foam core and 1mm mat board will be a bit over 4mm.
To ensure print protection, please promote the following:
Prints must be mounted correctly so that the mat board does not separate from the print or from the backing board. If you use double sided tape it must be at least 20mm wide and completely taped around all four sides. 10 mm pieces of tape do not adhere long enough.

Good quality masking tape (not cheap painters’ masking tape) is available from any hardware store. Framing tape is preferable for attaching the print along the whole top edge to the mat board.

Prints must not be wrapped in cellophane as it has to be removed for judging and therefore creates extra handling and work for the volunteers.
Prints that have backing thicker than 3mm, or start to fall apart because they are not mounted correctly, will be withdrawn from the judging and the exhibition. In 2019 seven prints were removed but three were replaced by the clubs in time.
We ask that clubs change their practices and rules so that members do not have to prepare their prints specially for the VAPS Interclub.
VAPS Interclub Upload System
The system will open on Monday 3rd of February.
Clubs must note that this year in addition to EDPI requiring an image to be uploaded Prints and Audio Visual entries also need to have a digital image of the print and a representative image of the AV uploaded.
If Clubs have lost their login or password, you can request a new one from the log in page.
The VAPS upload system can be found on the VAPS website under the Competitions tab, or directly at
The cut off for entries is Sunday 29th of MARCH, after that date the system automatically closes, and entries cannot be accepted online.
Prints must be delivered to the Half Year meeting on that date or by arrangement as previously advised to club Secretaries.
Note for convenience Audio Visuals can be sent by WeTransfer or Dropbox to at any time up until the close off date.
The AV ID and Information form must be completed and that can also be uploaded into the VAPS system when entering AV information.
Alternatively, it must be included with your AV entry sent vie the above Internet Upload system.
Any queries please contact the VAPS stewards via the upload system page
VAPS Website
The new website is now live.

Please explore the site so that you become familiar with it. We have tried to make it user friendly. The development of the site is an ongoing process and as we find issues will update them.

Some areas of the site require a login. These areas are used by relevant members of your club committee.
  • Uploading club member images to the club gallery
  • Annual Club Affiliation (membership renewal)
  • Application for Year Bars and Awards
  • Club contact details
  • Victoria Judges list - for use by your competition steward
So if you can't login, please don't contact us as it is more than likely that your club committee has not given you login details as you don't require them.

The 2020 convention details will be updated as we develop and finalise the program and the convention fees. Some convention information has already been posted.

VAPS Convention
VAPS Convention 2020

Dates 26th - 28th June 2020

Venue: Wangaratta Performing Arts & Convention Centre

Wangaratta will be the venue for the 2020 Victorian Association of Photographic Societies (VAPS) annual convention.

It is to be held at the Wangaratta Performing Arts and Convention Centre over 3 days from Friday June 26th to Sunday June 28th 

Upwards of 250 delegates coming from the 75 Victorian Photographic clubs and societies will be present. Delegates will listen to professional experts in the fields of Landscape, Portraiture, Travel and Printing.

Workshops are offered for those interested in honing their skills in Photo software, composition, lighting and portrait. The Victorian 3D photo is also making a special contribution to this year’s convention.

Keynote speakers will include Mark Raynor from Queensland who is  well-known travel and wildlife photographer. Local professional Richard White, Tasmanian professional Landscape photographers Luke Tscharke and Paul Hoelen, a highly skilled photo print expert Silvi Glattauer and the Australian Professional Olympus representative Karl Ludik, with his team.

Upwards of 1500, Prints and Digital Images, from the best of all the Victorian clubs will be on display during the convention. This is one exhibition that no one should miss.

Registration to attend the weekend of learning and presentations are open on the Friday of the convention and free entry is open to all for the highly regarded print exhibition.

Throughout the weekend there will also be showings of the audio visual work done by various club members and in addition the finest digital images will be screened, again representing the top work from all Victorian clubs.

Delegates will be welcomed on the Friday night and a cocktail social night is planned, Saturday night is the formal dinner and awards night at the Wangaratta Turf club.

Much planning goes into an event like this and the VAPS committee are grateful for the wonderful work and effort put forward by the local Wangaratta Photographic club.

For more information about the Victorian Association of Photographic Societies, head for the website:

To contact your local photographic club head to:
VAPS mid year meeting 29th March at St Peters Church Hall.

Further details to be provided
APJA - Judges Association
Committee for 2019-2020
Paul Robinson               President.                                                                                
JP Weibel                      Vice President
Paul Lucas                     Secretary
Rob Sloane                    Treasurer
Gary Smith                     Training
Ron Cork                        Web
Tony Harding                  Library
 Alfred Zommers             Honours                                                                               
Margaret Zommers         Committee

The APJA is planning to run the following in 2020.
February 16        Committee Meeting
March      22        Level 5 (Fellow) Judging Training.
April         19        Committee and General meeting and Image Evaluation Workshop Part 1
May         17         Level 1 (Novice) Judging Training.
June        14         Committee and General meeting and Image Evaluation Workshop Part 2 
July         19         APJA AGM  with presentation.
August    16         Committee meeting 
Sept        13         Level 3 
Oct          18         Committee and General meeting. (Last for 2020)

Please note:
Many if not all of these events may be run at Boronia in 2020.
Rob Sloane
APJA Treasurer and marketing.
From Clubs/Societies and Others
Frankston Photographic Club

Frankston Photographic Club has advised they will be running a series of specialised seminars over the next 12 months with some of the very best photographers presenting.

This is a great opportunity for club members to visit Frankston and experience these fantastic photographers through the new seminar series.

Details of these upcoming seminars are outlined below and also at the website in 2020

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Rosanna Photographic Club
Southern Suburbs Camera Club

Dear Fellow Photographers,

You are ALL warmly invited to attend a meeting at Southern Suburbs Photographic Society on TUESDAY 3RD MARCH,  to hear our Guest Speaker, Malcolm Fackender who is travelling down from Sydney especially.
Malcolm is well known for his Photographic tours including tours - "Spotlight on Asia" and "Spotlight on Africa" and many other places as well.

It should be a fantastic evening.

8pm start, St Matthews Anglican Church hall, Cnr Nepean Hwy and Park Rd, Cheltenham (enter off Nepean Highway service lane).

Please RSVP to if you intend coming along.


Marg Edwards

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Your Invited
Exhibitions and What's On
Focal Point Darkroom & Gallery is Geelong’s centre for photography and we would like to welcome groups from visiting camera clubs.
We have a new and exciting exhibition in our expansive gallery every month. Our reference library consists of almost 700 books on photography, and we have the largest and best-equipped public-access darkroom in Australia.
We are currently installing a small studio, which will be suitable for portraiture and product photography. The studio will be fully equipped and, best of all, will be available for hire from professionals and amateurs alike.
Groups are most welcome and we can tailor your visit to suit the needs of your members. We can include a workshop on darkroom techniques or film photography in general, or simply a demonstration of producing prints in the darkroom. If your members have no interest in the darkroom I’m sure you will enjoy the exhibitions in the gallery and we will put on morning or afternoon tea.
We can also host club exhibitions, events and meetings.
There are often other great photography exhibitions in Geelong, and the region is teaming with great photographic locations, so why not make a day or a weekend of coming to Geelong and include Focal Point Darkroom & Gallery in your itinerary.
Give us a call or send an email for more information on how we can welcome your group.
Craig Watson
Focal Point Darkroom & Gallery
46 Douro St
North Geelong, Vic. 3215
Ph: 03 4222 8359 or 0427 537 443
Training Videos - Member discount
David Harradine Photography & Training is proud to announce the launch of their Video Training website;
Lightroom Video Training
Starting with over 8 hours of Lightroom training videos which cover all the content from their two-day Mastering Lightroom class.
We are pleased to offer Camera Club members a discount of $200 on our Lightroom Video Training, making it just $95 for you to purchase over 8 hours of video training content covering everything we cover in our 2 day Mastering Lightroom class.

Please check it out - Lightroom Video Training - The first video in sessions 1, 2 & 3 are free to watch.

To redeem the offer simply enter the discount coupon VAPS when purchasing the bundle, which becomes available when you click Buy on any of the individual sessions.

 Photoshop videos are also in the works!

This photographic information is forwarded to VAPS clubs and members for interest and information. 
VAPS is not formally endorsing this event above any others. 
VAPS is circulating the information for the benefit of club members.

Things to Do
APS Information
The society is inviting nominations from Victorian APS members to fill the position of APS State Representative.
The State Representative reports to the Chair of the State Representatives Sub Committee and the role involves:
  • Being the local face of APS in their State
  • To promote the APS to non-members in the State
  • To support APS and its Management and Office in their endeavours to promote the APS and its activities at State level
  • To help with general photographic queries and direct members to relevant sources of advice including the APS website
  • To make access to APS easier, particularly for those living in regional areas
  • To assist and organise APS meetings, outings and workshops if there is sufficient interest
  • To provide an APS presence where possible at appropriate events such as Camera Club and State Camera Club Body events, major photographic exhibitions and events
  • To liaise with the Chair of the State Representatives committee and the APS President and to work in the best interests of the APS
There is a high level of support for the State representative through the APS Office and the provision of operational manuals and procedure documents.
Any Victorian APS member interested in being the State APS Rep please contact
Margaret O’Grady at or
APS President Peter Kewley at

VAPS, Organisational member of Australian Photographic Society
Victorian Association of Photographic Societies Inc Welcomes Epson Australia Pty Ltd
A new and valued sponsor for our members’ benefit.
Special Offer from Epson for VAPS Club Members
Register at the following link to receive a $20 online shop voucher as well as many offers from the Epson range of products.
We encourage our club members to support Epson in your next printer purchase. Visit their website at to get all of the information on the new Epson SureColor SC‐P600.
Thank you Epson for your support to the Camera Clubs of Victoria 
Any members of an accredited Camera Club or Society interested in evaluating images or judging are invited to apply to join the Australian Photographic Judges Association.
You do not need to be an active judge to be a member.
The prime objective of the Association is to help develop the evaluation and judging skills of members.
Further information contact:
Rob Sloane:   or 
Paul Robinson:

or go to the VAPS Website at
Open the News tab and select Newsbrief newsletters.
There you can subscribe for a free email copy of Newsbrief.
Keep up with all of the announcements and news from the clubs.
Hard copy of Newsbrief are not available in 2020
VAPS Committee Listing and Support
Ian Rolfe 

Vice President/Chair Judging

Alfred Zommers

Vice President
Boris Struk

Tony Harding 

Joseph Maher 

Badges & Awards 
Newsbrief Editor 
Danielle LeGassick

History & Archives 
Alan Wilson

Committee Member 

Theo van der Meulen 
Lisa Law


Victorian Association
of Photographic Societies Inc.

General Enquiries:
PO Box 2172, Caulfield Junction Victoria 3161
Tony Harding:
VAPS Objectives
  • To advance the art of photography.
  • To further the interests of affiliated bodies.
  • To draw up regulations governing exhibitions and inter-club competitions.
  • To arrange the exchange of guest lecturers and demonstrations on any subject relating to photography.
  • To arrange the exchange of prints between clubs.
  • To arrange periodical conventions for members of affiliated bodies and guests.
  • To arrange the publication of an official journal or news sheet .
A Brief History:
Camera clubs have existed in Melbourne since the 1890’s and an umbrella organisation called the Victorian Photographic Affiliation was formed in 1908. This guided amateur photography in Victoria for forty years. The Victorian Association of Photographic Societies was formed on 27 September 1952 and comprised of 12 clubs. This has grown to more than 70 clubs in Jan 2016. VAPS is a non-profit association that is entirely self-funded. The Association is run by an elected Committee of Management which is responsible for the operations of the Association, and for ensuring the Association fulfils the objectives.
Victorian Association of Photographic Societies welcomes contributions from interested parties, however, Victorian Association of Photographic Societies accepts no responsibility for the content of these contributions and the views contained therein are not necessarily those of Victorian Association of Photographic Societies. While every care is taken with solicited and unsolicited materials supplied, Victorian Association of Photographic Societies does not accept any liability for loss or damage however caused. Victorian Association of Photographic Societies takes no responsibility for the claims made by advertisers or transactions by. Does not endorse the products sold on the website/Newsbrief or enter into any of the exchanges. Nor is the Victorian Association of Photographic Societies responsible for any exchanging of information or monetary amounts. All transactions are solely the responsibility of the advertiser and purchaser.
Material on the Victorian Association of Photographic Societies site or the Newsbrief may not be reproduced or published elsewhere without the written consent of the publisher, Victorian Association of Photographic Societies. All rights reserved. 
Advertising in Newsbrief
Would you like to contribute to Newsbrief? If you do, then it would be helpful if you use the following.
  • Reformatting of text will occur (fonts and size) to suit the email format. (Paragraph 14, Heading 16-18, San serif fonts)
  • Images can be submitted as jpegs or png up to 300 ppi.
Images will be reduced in size as appropriate for email. Text submissions preferred in Microsoft Word format. Images are preferred as JPEG.
PDF files can be accommodated for text only.
Costs: Ads of any size.
Commercial $100 per issue
Commercial (Member discount) $50 per issue
Affiliated Clubs and their members, free.

Contact the editor if you have questions.
Danielle LeGassick:
Next Issue - March 2020
Newsbrief publication deadline 26 February. 
Newsbrief Editor: Danielle LeGassick:
Copyright © 2020 Victorian Association of Photographic Societies, All rights reserved.

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