VAPS Newsbrief
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Victorian Association of Photographic Societies Inc.
July 2019. Vol. 46, No 7.


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Message from the President
Message from the Newsbrief Editor
VAPS Convention
VAPS Interclub
From Clubs/Societies and Others
Exhibitions and What’s On
Training Videos
Things to Do

Vice President Message

Hi everyone.

Ian is away running a workshop in Scotland so here is some VAPS information from me.

Next year’s convention plans for Wangaratta are progressing well. The event will be held at the Performing Arts Centre and the dinner at the Racecourse about 7 minutes away by car. Several of the VAPS committee visited Wangaratta a few weeks ago and were quite impressed with the facilities.

Unfortunately we had to move the date to the last weekend in June due to several conflicts with other events in the town at the end of May and the start of June.

Ian has already started to arrange several top speakers and workshop/tutorial presenters. A lot of accommodation in the town all within walking distance of the venue. Will keep you all posted as the programme develops.

The new website is currently under construction with most of the difficult parts already completed. For next year the convention registration will all be online with the normal payment facilities of direct debit and cheque by mail, but also Paypal.

The club affiliation renewal section will also be online as will the year bars application forms. A few things will remain as pdf documents that clubs and members will be able to download. We are also looking at a gallery section that clubs will be able to manage themselves to upload club member’s images.

VAPS will have at least 4 committee members trained to maintain the website and upload documents as required.

I am looking forward to a website that is constructed to our requirements and that we can maintain ourselves. This development does not come free, but the cost is quite modest considering what we will be getting.


Message from the Newsbrief Editor
Hi all

Happy photographing.

Danielle Le Gassick (Pakenham Camera Club)

Return to Contents
Don't forget that you can zoom in to read the detail on any image in the Newsbrief.
VAPS Convention
Thanks to Theo Van der Meulen for the photos
Meritorious Service Award.
Claire Kent
Claire’s commitment and recognised drive was instrumental in building the Coal Country Camera Club, now known as the Latrobe Valley Camera Club.  During that time she has run courses within the club such as ‘Back to basics’ , ‘How to use a DSLR’ and ‘Depth of Field’.  She has held workshops or taught courses on such topics as picture matting, scrapbooking and she has given slideshows at meetings of trips away.
In 2006 Claire joined the Gippsland Leadership Program, giving lectures regarding photographic matters and inviting them to the camera club. She exhibits at Gippsland Cancer Care Centre and at the Latrobe Regional Hospital on an ongoing basis and was an entrant in the ImageInaction (2015) exhibition and both the Latrobe Valley Camera Club and, prior to that, the Coal Country Camera Club Art in Photography Exhibitions.  She participates in the bi monthly photography competitions and won the peoples’ choice award in 2011 which had the theme ‘Thanks Dad’.  She entered Tyers Art show in 2007 and the Stratford District Art Festival in 2006.  She donated photographs to the Cancer Care Auction in 2008 to raise funds for their building and gave photography gifts to local community events.  She entered the VAPS interclub competition in 2007, 2009 and 2010.  She co-ordinated a club event, along with models and costumes, at Hanging Rock in 2007 and a Scottish dance group exhibition where the club photographed the event in 2007.

Claire produced the Club Newsletter from 2006 to 2010. From 2007 to 2011 she kept the minutes, drew up the agenda and ran club meetings, emailed notification to members and chaired monthly committee meetings.  

She was club spokesperson in local editorials from 2009 to 2011 and was the contact person for all enquiries. These many contributions speak for themselves.  She demonstrated a strong and positive commitment in her term as president and during her tenure this small club saw membership numbers grow, thanks to her approach-ability, friendliness and willingness to share in her role as spokesperson and president.  She has continued on the committee and attends most outings and weekends away.  She organised Lightroom training weekends in 2008 and 2009, organised photography weekends to Trentham, Apollo Bay, Wilsons Prom and Waratah Bay.

Claire is often called upon in her employment to use her photography skills and this is done as a volunteer. She is strong in her commitment to family memories, always seeing the opportunity to take beautiful family photos of loved ones which she gives to the person at a later date.  She started the club scrapbook albums to keep a photography record of Coal Country Camera Club, now the Latrobe Valley Camera Club. The albums continue to be updated. Claire volunteers in many facets of photography within her community (award days, community fun runs, Shave for a Cure and Starlight Foundation).

Claire has been an integral member of the club. She is active, approachable and always willing to share her knowledge and give support.  As you can gather from all the above, Claire will often volunteer within the club to assist in the running of meetings, outings, learning or teaching.  In the last 16 years her participation in the photography community has been beneficial to many organisations and charities. She is highly regarded and often approached by the wider community for photographic input and support. The VAPS committee and her club delight in honouring her with a Meritorious Service Award.
Jim Sonnemann joined Ivanhoe Photographic Society in 1984.  A keen photographer, Jim enthusiastically entered club competitions on a regular and consistent basis and in 2009 his photographic skills earned him trophies for both Aggregate Open Print and Aggregate Open Projected Image Competitions. He also did well in specialty competitions.  He has exhibited almost annually at Ivanhoe library, an exhibition that is part of the club’s activities.  In 2018 he put work in the Banyule Art Space ‘Water’ Exhibition.   His images are doing very well this year.
In 1997, Jim became a Committee member and from 1999 to 2009 he held the position of Vice President.  Whilst on the committee he confidently and competently undertook many responsible tasks which he carried through with precision, including the onerous role of Competitions convenor . As part of this role, he liaised with local clubs Rosanna and Essendon to hold our annual Interclub Competition.
During eight of these years, from 2000 to 2008 Jim was convenor of Ivanhoe Photographic Society’s popular photographic Course.  He not only organised the course, but also led night outings to the city with the students.  These were primarily for non-club members.
Always an active and consistent participant, as health allowed, he joined many club activities, including weekends to various locations around state.  He has previously organised regular club outings, particularly to the city.
For several years Jim was on the VAPS Judges list, judging competitions at other clubs.

Away from the club, Jim is the prime photographer for two theatre groups.  He will take up to one thousand images of each production.  He only has three days to process the images and upload them on the internet ready for sale.  Even with these short deadlines, Jim thoroughly enjoys the challenges and has photographed performances for at least six years.

Jim and his wife Joan enjoy travelling and have experienced the pleasures that various countries have to offer.  His images have won him many accolades. Together they have attended past VAPS Conventions and participated in VAPS Interclub and associated exhibition for many years.
It is, therefore, only fitting that Jim Sonnemann’s outstanding contributions to the Ivanhoe Photographic Society is recognised with a well-earned VAPS Meritorious Service Award.
VAPS Interclub
The online interclub system went well this year again with only a few minor hiccups.
Thank you for all of the clubs who adhered to the rules of 5mm print thickness. Even though there was a slight increase in the number of members using foam core backing the total number of plastic tubs used to transport the prints remained the same and therefore not causing any transport issues.
18 clubs were supplied with new A2 folio bags as their old bags were falling to pieces or were likely to fall apart before too long. Clubs should be able to transport their images in one bag as each print should not be thicker than 3mm foam core plus 1.2mm front matboard. The new bags are quite durable and should last a long time. If you have to get a replacement then you can purchase them from Officeworks for a current price of $60. You can order them online and get them delivered for free.

Thank you also for using Title case for your image titles. That saves a lot of work when preparing the catalogue for publication. A few clubs were still using Sentence case, capitals for the first letter of each word or even all capitals but fortunately there were not too many of those. Hopefully next year there will be less mistakes. Often it is just a typo or the person entering the data has forgotten. Why do we want Title case? It looks more professional in the catalogue.

We also had one image that a member tried to submit that had 44 characters. Our software limits the entry to 30 characters, including spaces, so please be mindful of that in the future. We are also going to be adhering to the standard used in most International exhibitions of only English alphabet letters, numbers and spaces in a Title. That means no hyphens, underscores, apostrophes, question marks and exclamation marks etc etc.


Here are some rules that clubs need to be aware of:

  • No more than 30 characters including spaces
  • Use only English characters and numbers
  • Do not use grammatical marks such as, hyphens, apostrophes, underscores etc.
  • Use title case only - If you do not understand what title case is please refer to
Although APS has started accepting images that are 1920x1200 pixels and VAPS now have a 1920x1200 projector. We will still be sticking to the standard of 1920x1080 for the foreseable future because most clubs still only have a 1920x1080 projector.
We also have to be mindful of projection facilities at convention venues.

Alfred Zommers
VAPS Website
A new website is currently being developed and is expected to be live within the next few months.

Stay tuned for further updates.
Mounting Techniques
VAPS has kindly donated to 20 clubs an A2 art folio/folder for the transportation of their prints. The clubs have been provided these as they have no suitable bag or bags that were starting to fall apart or likely to fall apart. Most clubs already use these folders to ensure there are limited issues with delivering of the prints.
Club Secretaries please ensure that this article is disseminated to all members and Competition Stewards. 
Several images entered in the recent VAPS Interclub were not well matted and some had to be repaired or rejected.  Many images had insufficient double sided tape holding the backing board to the front matboard, also a number of images used sticky tape or adhesive tape.
Due to the multiple handling of the prints the risk is that the mat boards or tape become separated, damaging either the owner's print or someone else's print.
Over the last few years we have had several issues with the mounting of prints for the annual Interclub competition and exhibition.
Poor mounting techniques
  • Insufficient tape mounting the print to the matboard
  • Insufficient double-sided tape where the backing board was the same size as the front mat board.
  • Sticky tape used to adhere the backing board to the front matboard instead of masking tape.-Total thickness greater than 5mm. Thick prints take up more total space and hence a transport problem.
Understandably members have been upset when their prints come back damaged. As prints get handled up to 18 times during the judging/exhibition process, it is necessary for both the exhibition personnel and the print owners to protect prints appropriately. With this in mind, it would be an excellent step if comp stewards could promote the following requirements, so that their members become familiar with what is expected for the VAPS exhibition. Some clubs have changed their club rules to comply with VAPS exhibition rules to achieve this.
Most clubs already use the A2 art folio/folder. These are available from Office Works at a cost of $60. (recommend: Jasart A2 College Portfolio). The cheaper ones tend to fall apart after a while. Fifteen prints, if mounted appropriately, will comfortably fit into this type of folder.
Because of this need to fit the required sized folder, there is a problem with the thickness of the mounted prints.The problem arises when some members use 5mm foam core backing instead of a piece of matboard taped to the back. This makes the finished print thicker than 5mm and the total thickness of 15 prints is then about 90mm which will not fit into one folder. Hence some clubs have sent their prints in a cardboard box or Australia Post bag.
5mm foam core backing is banned from 2019.Those members who persist in using foam core backing, may use 3mm foam core backing which is readily available.Total thickness of 3mm foam core and 1mm matboard will be about 4mm.
To ensure print protection, please promote the following:
Prints must be mounted correctly so that the matboard does not separate from the print or from the backing board. If you use double sided tape it must be at least 20mm wide and completely taped around all four sides. 10 mm pieces of tape do not adhere long enough.

Good quality masking tape (not painters masking tape) is available from any hardware store. Framing tape is preferable for attaching the print along the whole top edge to the matboard.

Prints should not be wrapped in cellophane as it has to be removed for judging and therefore creates extra handling and work for the volunteers.
Prints that have backing thicker than 3mm, or start to fall apart because they are not mounted correctly, will be withdrawn from the judging and the exhibition.
We ask that clubs change their practices and rules so that members do not have to prepare their prints specially for the VAPS Interclub.
APJA - Judges Association
VAPS Club Members    
APJA Events in 2019
Upcoming APJA Events.
Anyone can join the APJA, you don’t have to be a judge, just an interest to help promote Image Evaluation for VAPS clubs.
The annual fee will be set at the AGM on 28th July, but in 2018-2019 it was $40.
The AGM will be Sunday July 28th @ 2pm.

All welcome.
St. Peter’s Cnr Ames and Neerim Roads Murrumbeena.
Level 4 (Licentiate) training. 
Is scheduled for Sunday Aug 18th at   
St. Peter’s Cnr Ames and Neerim Roads Murrumbeena.
 Level 4 includes topics such as:-
Judging Wildlife and Nature, Abstract, AVs, Mono and Digital Images.
Training fees for 2018-9
                          APJA Members              On VAPS Judges List               All others
Level 3 and 4         $35                              $50                                            $80
   Level 5 and 6         $45                              $65                                            $100
From Clubs/Societies and Others
Warragul Camera Club

South Gippsland Camera Club

The competition is run for all of August and includes World Photography Day on 19th August.
Competing clubs are
South Gippsland Camera Club
Warragul Camera Club
La Trobe valley Camera Club
Sale Camera Club
East Gippsland Photographic Society

Geelong Camera Club

Focal Point Gallery, Geelong
How fortunate we are in Geelong to have a photography lover like Craig Watson.  Craig has established a dedicated photography gallery complete with a huge darkroom which has everything a film buff would need.  Craig is determined to give the Geelong community a place where people can, not only view photography, but also engage in dark room practice, spend time in the library with a cuppa, meet up with fellow photographers and take part the proposed workshops.
At the moment Focal Point has an exhibition of the Walkley Awards – the only venue in Australia to have photos from this prestigious journalistic competition on display.  This exhibition is on until the end of June.
Following the Walkleys is a Landscape Exhibition which invites the public to exhibit and sell their work.  A terrific opportunity for local and not-so-local photographers to exhibit their work.
On May 15 this year Geelong Camera Club held our usual Wednesday club night at Focal Point with a walk around the gallery, an address by Craig outlining his vision and wine and cheese to top it off.   I really hope that you can take a day trip to Geelong to see this exciting new venue.
Do check out their website and do you best to support Craig and his vision for photographers.
Heather Prince
Geelong Camera Club

Lal Lal Moorabool
Photographic Group

Exhibitions and What's On

6.30pm to 8.30pm

This is the first APS Conceptual Photography Prize and it has created a lot of interest around the country, come along and see the stunning images and help celebrate the winner of this prestigious award

Exhibition will be open until 28th July at Magnet Galleries

RSVP for 4th July opening to
Training Videos - Member discount
David Harradine Photography & Training is proud to announce the launch of their Video Training website;
Lightroom Video Training
Starting with over 8 hours of Lightroom training videos which cover all the content from their two-day Mastering Lightroom class.
We are pleased to offer Camera Club members a discount of $200 on our Lightroom Video Training, making it just $95 for you to purchase over 8 hours of video training content covering everything we cover in our 2 day Mastering Lightroom class.

Please check it out - Lightroom Video Training - The first video in sessions 1, 2 & 3 are free to watch.

To redeem the offer simply enter the discount coupon VAPS when purchasing the bundle, which becomes available when you click Buy on any of the individual sessions.

 Photoshop videos are also in the works!

This photographic information is forwarded to VAPS clubs and members for interest and information. 
VAPS is not formally endorsing this event above any others. 
VAPS is circulating the information for the benefit of club members.

Things to Do
Australia Cup Results
APS Information
The society is inviting nominations from Victorian APS members to fill the position of APS State Representative.
The State Representative reports to the Chair of the State Representatives Sub Committee and the role involves:
  • Being the local face of APS in their State
  • To promote the APS to non-members in the State
  • To support APS and its Management and Office in their endeavours to promote the APS and its activities at State level
  • To help with general photographic queries and direct members to relevant sources of advice including the APS website
  • To make access to APS easier, particularly for those living in regional areas
  • To assist and organise APS meetings, outings and workshops if there is sufficient interest
  • To provide an APS presence where possible at appropriate events such as Camera Club and State Camera Club Body events, major photographic exhibitions and events
  • To liaise with the Chair of the State Representatives committee and the APS President and to work in the best interests of the APS
There is a high level of support for the State representative through the APS Office and the provision of operational manuals and procedure documents.
Any Victorian APS member interested in being the State APS Rep please contact
Margaret O’Grady at or
APS President Peter Kewley at

VAPS, Organisational member of Australian Photographic Society
Victorian Association of Photographic Societies Inc Welcomes Epson Australia Pty Ltd
A new and valued sponsor for our members’ benefit.
Special Offer from Epson for VAPS Club Members
Register at the following link to receive a $20 online shop voucher as well as many offers from the Epson range of products.
We encourage our club members to support Epson in your next printer purchase. Visit their website at to get all of the information on the new Epson SureColor SC‐P600.
Thank you Epson for your support to the Camera Clubs of Victoria 
Any members of an accredited Camera Club or Society interested in evaluating images or judging are invited to apply to join the Australian Photographic Judges Association.
You do not need to be an active judge to be a member.
The prime objective of the Association is to help develop the evaluation and judging skills of members.
Further information contact:
Rob Sloane:   or 
Paul Robinson:

or go to the VAPS Website at
Open the News tab and select Newsbrief newsletters.
There you can subscribe for a free email copy of Newsbrief.
Keep up with all of the announcements and news from the clubs.
Hard copy of Newsbrief are not available in 2019
VAPS Committee Listing and Support
Ian Rolfe

Vice President/Chair Judging

Alfred Zommers

Tony Harding

Joseph Maher

Badges & Awards 
Newsbrief Editor 
Danielle LeGassick

History & Archives 
Alan Wilson

Committee Member 

Jeanette Colson
Danielle LeGassick
van der Meulen 
Gary Smith

Web Administrator/Convention 

Victorian Association
of Photographic Societies Inc.

General Enquiries:
PO Box 2172, Caulfield Junction Victoria 3161
Tony Harding:
VAPS Objectives
  • To advance the art of photography.
  • To further the interests of affiliated bodies.
  • To draw up regulations governing exhibitions and inter-club competitions.
  • To arrange the exchange of guest lecturers and demonstrations on any subject relating to photography.
  • To arrange the exchange of prints between clubs.
  • To arrange periodical conventions for members of affiliated bodies and guests.
  • To arrange the publication of an official journal or news sheet .
A Brief History:
Camera clubs have existed in Melbourne since the 1890’s and an umbrella organisation called the Victorian Photographic Affiliation was formed in 1908. This guided amateur photography in Victoria for forty years. The Victorian Association of Photographic Societies was formed on 27 September 1952 and comprised of 12 clubs. This has grown to more than 70 clubs in Jan 2016. VAPS is a non-profit association that is entirely self-funded. The Association is run by an elected Committee of Management which is responsible for the operations of the Association, and for ensuring the Association fulfils the objectives.
Victorian Association of Photographic Societies welcomes contributions from interested parties, however, Victorian Association of Photographic Societies accepts no responsibility for the content of these contributions and the views contained therein are not necessarily those of Victorian Association of Photographic Societies. While every care is taken with solicited and unsolicited materials supplied, Victorian Association of Photographic Societies does not accept any liability for loss or damage however caused. Victorian Association of Photographic Societies takes no responsibility for the claims made by advertisers or transactions by. Does not endorse the products sold on the website/Newsbrief or enter into any of the exchanges. Nor is the Victorian Association of Photographic Societies responsible for any exchanging of information or monetary amounts. All transactions are solely the responsibility of the advertiser and purchaser.
Material on the Victorian Association of Photographic Societies site or the Newsbrief may not be reproduced or published elsewhere without the written consent of the publisher, Victorian Association of Photographic Societies. All rights reserved. 
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Contact the editor if you have questions.
Danielle LeGassick:
Next Issue - August 2019
Newsbrief publication deadline 26 July. 
Newsbrief Editor: Danielle LeGassick:
Copyright © 2019 Victorian Association of Photographic Societies, All rights reserved.

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