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Networking In Action

Volume 1, Issue 2
Spring 2015
 Analysis Action Group Update  
 

The Analysis Action Group has been busy over the last few months working on achieving our Ontario Trillium Foundation objectives. The main purpose of the group is to develop and disseminate DCYPN’s first community snapshot report.


  The Analysis Action Group Roadmap

  
To recap: using research conducted by the DCYPN Coordinator, the DCYPN Analysis Action Group performed an evidence review comprised of consulting with Regional planning tables, performing a literature search and consulting with Durham content experts to understand the various approaches to collecting and reporting on children and youth health & well-being.
 
As a result of the extensive review of available frameworks, British Columbia’s Child and Youth Health and Well-Being Indicators Project (
B.C. Framework) was selected, and approved, as the framework to inform the development of DCYPN’s first snapshot report. The DCYPN arrived at the decision to select the Child and Youth Health and Well-Being Indicators Project because it met the criteria identified by the DCYPN Analysis Action Group and had the added value of a rigorous well-documented, community-driven approach to its development.
  
The Indicators
 
Upon selection, members worked to develop a more in-depth understanding of the structure of the B.C. Framework. A total of 51 child and youth health indicators across five health domains: physical health & well-being, mental & emotional health & well-being, social relationships, economic & material well-being and cognitive development were recommended for inclusion in the B.C. Framework. The Analysis Action Group reviewed the 51 indicators and assigned each to one of four categories based on the local context
 
  • 31 indicators were identified as category one or two. These indicators possess local sources of data, and are ready for inclusion in the DCYPN’s Snapshot report in 2016
  • 20 indicators were identified as category three and four. Local sources of data for these indicators have not been identified, and require more wor 
     
In addition to these 51 recommended indicators, the B.C. Framework also identified 47 potential measures for consideration. These measures were identified as either “not recommended” or “gaps” in the B.C. Framework, due to a lack of strong supporting evidence, or a lack of local sources of data. The Analysis Action Group conducted an assessment of the B.C. Framework’s evidence reviews, and made recommendations on measures that should be looked at further in the context of Durham Region. These measures have been placed into a separate fifth category, and will require extensive work in order to define reportable indicators.
 
Community Meeting
 
We are now at the stage of seeking input from the community on the work to-date to inform the work moving forward. 
 
Through an online survey, the DCYPN is consulting with service providers to rank the indicators in categories 1 and 2. Service providers who participate in the survey will add value to the work by enhancing the local context through which the work is done.
 
The information received on indicators in categories 1 and 2 will help to inform the 2016 snapshot report.  In addition, we are asking service providers to rank indicators in categories 3 and 4, as well as the measures in category 5 to help inform the work that will take place after the 2016 snapshot report. 
 
Based on the results of this online survey, it is anticipated in the future that content experts will be asked to form working groups to further develop indicators in categories 3 and 4, and measures in category 5. These working groups will work together with the Technical Subcommittee to define these indicators and identify local sources of data. This process will be conducted using a workshop format. 
  
Your input in this stage of the work will help to inform the 2016 snapshot report and the ongoing work of the Analysis Working Group. 

Stay tuned for upcoming information on this community meeting and the online survey.
  
Submitted by Kavine Thangaraj,
Chair of the Analysis Action Group

 

 Community Mobilization Youth Suicide Prevention Action Group 

The Community Mobilization Youth Suicide Prevention Action Group of the DCYPN is taking this opportunity to bring our community partners up to date on our activities. Members of the Community Mobilization Youth Suicide Prevention Action Group attended the Together to Live forum on February 27, 2015 in Toronto. At this forum, members heard updates from other community coalitions about the work happening in their communities. As we look ahead, the Community Mobilization Youth Suicide Prevention Action Group would like to share some of the exciting work that will happen over the next few months:
  • Mid-April, the Action Group will have the opportunity to trial the Be Safe App which has been customized specifically for Durham Region. The App is expected to be available for free by the end of May.
  • The Action Group will create promotional material for the Be Safe App, for example, pocket guides, posters, and cards.
  • The Action Group is exploring training opportunities for members on youth and family engagement.
  • The group has secured the resources to offer Safe Talk and ASIST training within the community. Resources have also allowed the group to plan for Train the Trainer models which will allow for sustainability and transference of knowledge and capacity to train within our own community for years to come.
In following with the guidelines set out by the Ministry of Child and Youth Services for the Youth Suicide Prevention Strategy, the Durham Action Group is organizing five community forums to learn more from the community about the strengths and needs pertaining to youth suicide prevention.  By gathering information from the forums, we will learn what is already happening in Durham Region to address youth suicide, what preventative efforts are already happening and identify what our priorities are as we aim to create a suicide safer community.  Information gathered will be formatted into a report that will drive the strategic direction for the youth suicide prevention strategy in Durham Region.

The forums will also allow the action group the opportunity to roll out a new tool that will be available for downloading to support youth who are in crisis.

The Durham Action Group would like to invite youth, families, and service providers to attend a forum that works in your schedule. Please save the date to attend one of the upcoming forums. Registration details will be provided shortly.


 
Date  Region  Location  Time
 Wednesday, May 20, 2015  Whitby Centennial Building
416 Centre S, Whitby, ON L1N 4W2
 7-8:30pm
 Thursday, May 21, 2015  Oshawa Monsignor John Pereyma CSS
316 Conant St, Oshawa, ON L1H 3S6
 6-7:30pm
 Monday, May 25, 2015  Ajax Milestone Christian Centre
610 Monarch Ave, Ajax, ON L1S 6M4
 6-7:30pm
 Wednesday, May 27, 2015  Bowmanville Clarington Central Secondary School
200 Clarington Blvd, Bowmanville, ON L1C 5N8
 6-7:30pm
 Thursday, May 28, 2015  Beaverton Beaverton Town Hall
397 Simcoe Street, Beaverton, ON L0K 1A0
 6-7:30pm

Thank you for your support in creating suicide safer communities!

Submitted by Stacey Beaveridge, MSW, RSW
Chair of the Community Mobilization Youth Suicide Prevention Action Group
 DCYPN Communication Action Group Update
 
The Communications Action Group continues to work on our key deliverables and we have made great progress since our last update.

The DCYPN website has been up and running for a few months now. It is an informative and interactive website and is our primary communication vehicle. The Committee wants to ensure that the website is broadly accessible by our community. We are very excited to announce that the website is being formally translated into French. We are grateful to CAMH for funding this translation through their work with the Durham Collaboration Framework. The website also has the capacity to translate into many languages through Google Translate capacity. We continue to update the website to ensure that it has a positive impact on community engagement.

In addition to the website, the newsletter will be distributed four times per year to update the membership on DCYPN and community activities and issues. For important issues that arise between the newsletters, there will be issue specific E-bulletins. 

Awareness and outreach are important components of community engagement. Social media is a critical and effective communication vehicle. A sub-committee was struck to develop a social media policy. After considerable research and discussion, a social media policy has been created and approved that will guide our social media communications. A Social Media Education session for DCYPN members will be provided in the near future. We look forward to spreading the good word about DCYPN through Twitter in the near future. Very exciting!

The Communications Working Group works collaboratively to support the initiatives of the Governance and Analysis Working groups. The work of each working group is integrated with the work of the others to promote the overall vision and mission of DCYPN.

A DCYPN orientation package was created by a sub-committee to support the work of the Governance Action Group. The Governance group is tasked with outreach to new members or potential members. The orientation package contains DCYPN key messages and materials that will assist in a consistent and comprehensive overview of DCYPN. The package can be customized with specific information and work plans based on the focus of the meeting. 

The committee is thrilled with the work already accomplished and looking forward to the work ahead.

The Communications Action group members are: Marlene Pike, Marlene Niskala, Denise Cashley, Doug Crichton, Ron Snoxall-Scott, Chris Bovie and Wanda Secord (Chair). Special thanks to Marisa Fortune Hall, Program Coordinator, for her wonderful support to the committee.

Respectfully submitted on behalf of the Communications Action Group,
Wanda Secord
Community Buzz
 
As a new member of the Durham Region service community and a new Executive Director, it has been very heartening to witness the collaboration and inclusion of community partners by DCYPN.

At a recent community event, I had the opportunity to network and become better acquainted with other community partners and to share in DCYPN`s vision and activities. I was very excited to hear about all of the initiatives and good work taking place within our Region. I believe that DCYPN is ‘Working together so children, youth and families reach their full potential’.

I look forward to future community events and training opportunities.
 
Nancy Best                                                                                                                                                      
Executive Director,
Murray McKinnon Foundation
 DCYPN Governance Action Group Update
 
Submissions from our first ever Network Community Connectedness survey are being reviewed. DCYPN is committed to evaluation and measurement of progress and change. As we build the network we have clear PROGRESS MEASURES in place and ACTION GROUPS are established with detailed work plans. This first survey was completed to gain a sense of how the community is feeling about the establishment and progress of the network at the end of our first year.
 
In order to assist all those who were completing a survey we summarized the completed year 1 expected results and progress as follows:
 
Expected Result
Enhanced Capacity for collaboration among agencies serving children and youth in Durham Region.
 
Progress Measures
New community planning structure created and approved by membership.
Annual work plan developed, including measurable indicators - first years targets were all achieved.
40% increase in membership achieved.
Communication Plan developed and implemented. Website created and two network newsletters disseminated.
 
Expected Result
Enhanced knowledge and capacity to identify and respond to community priorities.
 
Progress Measures
Three education/engagement sessions were held with a minimum of 35 organizations participating.
Existing community data analyzed and gaps identified.
Comprehensive list of community activities and resources researched and compiled.
Evaluation plan developed.
 
The survey was sent to all existing Transition Committee members and all members of the Infrastructure Action Groups.
 
The survey we circulated was adapted from The Network Health Score Card  http://www.networkimpact.org/net-health-a-scorecard-for-assessing-how-your-network-is-doing/
 
The Network Health Scorecard seeks feedback on the following four areas of a network:
 
Purpose
Performance
Network Operations
Network Capacity
 
The results are currently being reviewed and will be used as a baseline for our network as we continue to evolve and grow. Thank you to those who responded to the survey. We will share the findings in an upcoming newsletter.  
  • In addition to the survey, The Governance Action group is advancing work on the following workplan items:Finalization of process and application documents for organizations seeking endorsement letters from the Network
  • Finalization of membership categories
  • Proposal for fee structure for network sustainability beyond the Ontario Trillium Foundation Grant
  • Proposal for a strategy to engage youth and families in the Network
Respectfully submitted
Lorraine Sunstrum-Mann,
Executive Director Grandview Children’s Centre
Chair Governance Action Group

 


The Health Department has recently launched Health Neighbourhoods with extensive information available online about 50 Health Neighbourhoods in Durham Region. The ultimate goal is to support strong, safe and equitable neighbourhoods that improve the health and well-being of all residents.
 
The information provides a picture of how health varies by where we live and includes indicators on population, income, education, births, breastfeeding, early child development, injury, smoking, physical activity, obesity, infectious disease, life expectancy and more. Each indicator is mapped and summarized, and each Neighbourhood is compared to Durham Region as a whole. The January 2015 release presents 62 indicators online at durham.ca/neighbourhoods.
 
The Health Neighbourhoods webpage features:
  • Reports
    • Frequently Asked Questions (FAQs)
    • Overview Report
    • The Guide to Health Neighbourhoods
    • Feature Report on Early Child Development
    • Feature Report on Smoking
  • An interactive map viewer that allows users to zoom in to specific neighbourhoods and view roads and various points of interest, such as schools and recreational facilities. Click on “Demographic”, “Early Child Development”, and “Health” tabs to access maps on specific indicators, as well as the Summaries and Profiles.
  • Indicator Summaries for each of the 62 indicators with a map, tables, and indicator notes.
  • Neighbourhood Profiles for all 50 neighbourhoods and the eight municipalities which includes a descriptive map with roads and points of interest, and a table listing all indicators for the neighbourhood with comparison to Durham Region. There is also a profile for Durham Region that compares the indicators to Ontario.
     
    The Health Department uses the neighbourhood information to improve programs and services for the residents of Durham Region. For example, smoking cessation programs can be focused in areas with higher smoking rates. Maps of school readiness and well-baby visits have resulted in a pilot project that aims to improve early child development in areas with poorer measures. The information is also valuable to our community partners including school boards, municipalities, health care providers, health and family service agencies, social planning councils, and other regional departments such as Social Services.
     
    Information about neighbourhoods helps us to understand patterns of health in our communities. It is not meant to prove associations or causal factors – the scientific literature does this much more effectively. However, we can use our knowledge of health from the literature to inform our understanding of the patterns that we see in Durham Region.
     
    The neighbourhood information can be used to:
  • Target programs and initiatives to areas of Durham Region that really need them
  • Inform planning, research and capacity building to improve health
  • Provide rationale and statistics to support funding proposals
  • Form a basis for communications to Durham Region residents
  • Inspire dialogue about how health varies across Neighbourhoods 
Reflections from the DCYPN Coordinator 

 
In January 2014, DCYPN announced that it was a successful recipient of a three year Ontario Trillium Foundation (OTF) grant. Part of the funding from the OTF grant enabled DCYPN to hire a Project Coordinator to support the work of the DCYPN community. In March 2014, I was fortunate to begin the exciting role of the DCYPN Coordinator.

When our year one progress report was submitted to OTF, they were very impressed with the work we had done and the deliverables we had achieved. Lorraine Sunstrum- Mann Chair of the Governance Action Group spoke about these deliverables in her update. While it is important to measure our progress by these deliverables, there is also an intangible component to our work that is difficult to measure but deserves the same celebration.

The first year of our grant had been filled with action! Three Infrastructure Development Action Groups were struck in the areas of analysis, communications and governance.

The membership of DCYPN has more than doubled as senior leaders from various sectors in our community rolled up their sleeves and joined one of the three action groups to work towards the vision of Vibrant Children, Youth and Families.

In November DCYPN hosted a one day training on collective impact where 60 Senior Leaders from across our Region came together to learn about a new framework for positive community change. Click here for more information about collective impact including access to training resources used during the session.
Our community meetings have seen an increase in attendance.  In January, 63 people came together in the CAS training room for a DCYPN Community Meeting.

DCYPN has also become a forum for disseminating community information. At the January Community Meeting community members such as Martyn Beckett, Sargent Chuck Latour, Dan Hogan, Roxanne Lambert, Lisa Kitchen and Stacey Beaveridge presented information about community initiatives they are involved in.

When our community comes together the synergy in room can produce some remarkable outcomes. An example of this is the Community Mobilization Youth Suicide Prevention Action Group. This group developed after a DCYPN community meeting in June 2014.  Members of the community were inspired by the presenters during that meeting and formed an action group linked to DCYPN.

Because of my role as DCYPN Coordinator, I not only have the opportunity to witness great collaboration, I get to participate in it as well. As a short term commitment from Resources for Exceptional Children and Youth – Durham Region, I provide administrative support to the Durham Collaboration Framework (DCFW). The DCFW is an approach to cross-sectoral operations that will lead to improved collaboration amongst the agencies, organizations and services supporting children, youth and families in Durham Region. The DCFW is linked to the DCYPN through the DCFW Oversight Committee. The Oversight Committee will make system-level recommendations to DCYPN based on the collective understanding of service and system barriers emerging from the cases brought through the DCFW.

Collective Impact tells us that there is a spectrum a community moves along during their journey to true collaboration. This journey is described by the community going through a mindset shift from buy-in to ownership. Right now, a shift is happening in our Region. People are engaged and are more connected. Rather than buying into a shared vision for our community, people are becoming invested in components of that vision and how they can contribute and support the work.

How a community moves along the collaboration spectrum may be difficult to quantify but a foundation for success has been laid. The exciting work of the DCYPN Action Groups in years 2 and 3 of the grant will hopefully provide opportunities to engage more members of our community and continue the momentum we need to fulfill our mission of working together so children, youth and families reach their full potential.
 
Submitted by Marisa Fortune Hall
Coordinator of DCYPN

 

The Durham Collaborative Framework – an Overview

2015 is the year that all of the hard work undertaken in the Durham Region over the past 2+ years, as part of the province-wide Systems Improvement through Service Collaboratives initiative, comes to fruition with the launch of the Durham Collaboration Planning Process (DCPP) under the auspices of the Durham Collaborative Framework (DCFW).
 
As stated in the Collaboration Agreement which participating agencies sign to support their commitment to the DCFW: “The DCFW is an approach to cross-sectoral operations that will lead to improved collaboration amongst the agencies, organizations and services supporting children, youth and families in Durham Region.”
 
The DCPP, which is now accepting referrals, has been created to provide opportunities for cross-sectoral collaboration to develop a single and shared plan of care for children and youth (from age 0 up to their 21st birthday), who are involved with the mental health and/or addiction system, and who despite involvement with services, have needs that remain unmet.
 
As a community, we have a responsibility to our young people, we have a responsibility to enable them to achieve their own unique success. The DCFW is a key contributor in fulfilling these responsibilities by bringing together and joining the community as a whole, beyond the traditional social services sector, to support and provide expanded opportunities to young people and their families.
 
The DCFW provides a process to fill an identified service gap and help confirm that positive outcomes are achieved through collaboration. It will also aid in addressing service gaps that are barriers to the success, health and wellbeing of children and youth in our community now and in the future.
 
This initiative has also become much more than the development of a planning process; it has and will enable enhanced opportunities to build capacity through training and improved coordination of services using approaches that are culturally safe and appropriate, child/youth centred, and family-focused.
 
The hard work will of course continue as CAMH, the project sponsor, steps back and the community’s emphasis turns to sustainability and evaluation. To this end, the DCFW is looking for ongoing support and assistance to ensure its goals and objectives continue to be met.  In the words of an African proverb: “If you want to go fast go alone. If you want to go far, go together.”
 
For more information on the DCFW, how to become a participating agency in this key community initiative, and/or how to make a referral, please contact: Stacey Beaveridge, member of the DCFW Oversight Committee at
sbeaveridge@lakeridgehealth.on.ca .
 
Submitted by Nicola Crow,
Executive Director of Durham Family Court Clinic and
Member of DCYPN Governance Action Group

Copyright © 2015 Durham's Children and Youth Planning Network, All rights reserved.


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