Palos Verdes Peninsula Council January Newsletter
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Palos Verdes Peninsula Council of PTAs

Welcome Back to Council

Presidents Meeting

Friday, January 7 at 9 a.m.

Council Nominating Committee Meeting

Wednesday, January 12 at 9:30 a.m.

DEI Committee Meeting

Monday, January 17 at 5 p.m.

Council Meeting

Friday, January 21 at 9:00 a.m.

Audit Training

Friday, January 28 at 9:30 a.m.

PTA Elections Workshop Training

Monday, January 31 at 9:30 a.m.

What's Due in January

  • Appoint or elect your delegates to the Council Annual Meeting either this month or in February.  See below for more information.
  • Workers' Compensation and Annual Payroll Report is due to AIM Insurance.
  • Register to the Thirty-Third District 68th Annual Meeting by Jan. 24. Click here.
NOTE:  All Units should look at the attached DFU, which is current as of Jan. 4, 2022. Click here to download the current DFU.

DFU items now VERY past due to be sent to the Treasurer and Financial Secretary - PLEASE SUBMIT THESE DOCUMENTS ASAP:
  • Approved Budget 2021-2022 (approved at September Association meeting)
  • Approved Calendar for 2021-2022 (to President)
  • Conflict/Whistleblower Form (Unit President and the EVP as Council members)
  • Unit Banking Information
  • Bank Statement Copy (either June, July or August)
  • Meeting Minutes (June, July, August - or an email telling us your school did not have a general meeting)
  • Meeting Minutes (September)
  • Treasurer's Report (May)
  • Treasurer's Report (June, July, August)
  • Treasurer's Report (September)
  • Annual Financial Report (7/1/20-6/30/21)
DFU items now past due to be sent to the Auditor (or update Margaret on progress):
  • Audit Report (1/1/21-6/30/21) (once adopted at your Association meeting)
DFU items now past due (please submit ASAP):
  • Tax Return - Fed 990 (to Treasurer & Financial Secretary)
  • Tax Return - CA 199 (to Treasurer & Financial Secretary)
  • Charitable Trust Renewal (to Treasurer & Financial Secretary)
  • School Directory (to 5th VP - or as soon as Directory completed)
  • Meeting Minutes (October) (to Treasurer & Financial Secretary)
  • Treasurer's Report (October) (to Treasurer & Financial Secretary)
  • Worker’s compensation form and surcharge (if applicable)
DFU items due in January: 
  • Membership Dues (to Financial Secretary) (by 1/21/22)
  • Treasurer's Report (Nov.-Dec.) (to Treasurer & Financial Secretary) (by 1/31/22)
  • Meeting Minutes (Nov. & Dec.) (to Treasurer & Financial Secretary) (by 1/31/22)
Those who are new to the auditing position, should plan on attending the audit training on January 28. The training will be on Zoom.  Margaret Liou will be sending information directly to unit auditors.  Click here to RSVP.

Election Training

Monday, January 31
9:30 a.m. - 11 a.m.
via Zoom
Training for parliamentarians and nominating committee chairs
Q&A for PTA elections
Register here.

Happy New Year!  I am grateful to all of you for all you have accomplished this past year.  Despite the challenges and obstacles set before us, you have all worked so hard to bring activities to our families and students.  The new year hasn’t quite started as I had anticipated with the recent surge in COVID-19.  With volunteers once again prohibited on our school campuses, it will be challenging to hold all of our programs as planned, especially when our students need us the most.  

This past week, I have watched the numbers climb on the PVPUSD COVID-19 dashboard, not only for students but also for staff, which will no doubtedly contribute to the ongoing substitute shortage.  If you are credentialed or qualify to apply for a substitute credential, please consider doing so.  

I hope in 2022, we see the end of the pandemic, and the conflict and division within our community can heal.  I wish each of you and your families much health and happiness in the New Year! 

Mariko Hama
PVP Council President

Dear PVPUSD Community,

Please understand that the prevalence of Covid is extremely high right now with the omicron variant. We need everyone's help to keep our schools open. To that end, it is critically important that anyone who tests positive must stay away from our campuses. Current health orders require self isolation at home for a minimum of 5 days with the only exception being to seek medical care.  

Additionally, I ask you to take the daily green screen and symptom check process seriously. Should your children have any signs of symptoms, please err on the side of caution and keep your kids at home.

With the high current number of cases, the manual contact tracing process is taking longer than usual. Our teams are working hard to test employees and students and to get notices out, however notifications are taking longer than usual due to the sheer volume.  

Principals and administrators are working around the clock to keep our schools open and to help keep our students and staff safe. Please help them and help each other by doing your part.  

Here are the home isolation instructions:

This is the isolation order from DPH that covers positive cases:



Alex Cherniss, Ed.D
Superintendent of Schools


Council Nominating Committee

Wednesday, January 12
 9:30 a.m. via Zoom


Delegates to the Council Annual Meeting

February is the deadline for elementary and intermediate schools to appoint or elect their delegates to the council annual meeting. January is the deadline for high schools.  It can be done in January at all schools.

 Here are the details:
  • You are allowed one delegate for every 50 members to a maximum of seven delegates. Schools with more than 350 members will have seven delegates.
  • Your president CANNOT be included as a delegate.
  • Your EVP and principal CAN be included as delegates.
  • Check your bylaws to see if you appoint or elect the delegates (Article IX, section 2, last sentence)  approx. page 11.
  • It is a motion at your Jan. or Feb. association meeting.  Example:  Parliamentarian says, "I move to appoint(or elect) the following people as delegates to the PVP Council Annual Meeting:  ........" 
  • You can send Nancy Shafer the delegate names via email or use the link below to enter the names.


Unit Nominating Committees

  • Units should be electing their nominating committee in January (for March elections) or January or February (for April elections). 
  • Check your bylaws to see how many committee members are needed (Article V, section 4 #c) and the month of your election (Article V, section 7).  
  • EVPs may or may not be allowed to be members of the committee.  Check your bylaws (Article V, section 4 #d - it will be written in your bylaws if your EVP CANNOT be on the committee.  If it is not written in in the last sentence of section 4 #d then an EVP is allowed on the committee, if that person did not serve on the committee last year).
  • Presidents are not allowed to be members of the committee.
  • Anyone who served last year may not be a member of the committee this year.  Alternates may serve this year if they did not end up on the committee last year.
Reminder that senior scholarships applications for California State PTA are due February 1.  For more information click here.

Important Dates

Feb. 3 - Thirty-Third District PTA Virtual Annual Association Meeting
Feb. 4 - President's Meeting, 9 a.m.
Feb. 18 - Council Meeting, 9 a.m.
Feb. 22 - DEI Meeting
Copyright © 2022 PVP PTA Council, All rights reserved.

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Palos Verdes Peninsula Council of PTAs · 375 Via Almar · Palos Verdes Estates, CA 90274 · USA

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