GEAR UP Maine Bulletin
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April, 2017


GEAR UP Maine staff

Here is what we have included this month

(Don't forget to click "view entire message" at the bottom of this email to view all of our updates)

Bulletin Highlights

  • Aroostook Scholars Pilot
  • College Signing Day 2017
  • WE ARE GEAR UP - Call for student stories
  • SCRIBE Tips & Tricks
  • Summer GEAR UP Opportunities
Be sure to visit our GEAR UP Maine Portal often for new resources, grant mandates, schools sharing with schools and much more!
Share your GEAR UP successes and challenges with us to share in Bulletins to come!

The GEAR UP  Maine Staff

Grant Must Do's
April Must Do's

College Access Team Members
  • Duplication of Services 
  • Document activities completed
  • Provide services/activities and receipt documentation to Data Stewards & Business Managers
  • Begin to plan National GEAR UP Week for fall 2017
Data Stewards
  • Services, participation, & service summaries for March are entered. Use new naming conventions.
  • Ensure student enrollment is up-to-date (new enrollments & exits).
  • September - March tasks not completed.
May Must Do's

College Access Team Members
  • Draft your year 4 district action plan with Regional Facilitator & CAT members. Due May 26th
  • Review Duplication of Services and complete document (if you have TRiO) while creating year 4 action plan.
  • MaineCAN conference at EMCC May 18th
  • Provide services/activities and receipt documentation to Data Stewards & Business Managers
What's Happening
Aroostook Scholars Pilot
College Signing Day May 5th, 2017

"Deciding where you're going to college is exciting. It's a major step toward a person's future, and it should feel like an epic occasion!" ~
Ideas for how your school can participate in College Signing Day 2017:
  • Design a “Commitment to My Future” pledge for students to include actions that will keep them on the path to college
  • Coordinate a college field trip for students and families
  • Host a family college night with information about early ways to prepare for college
  • Take photos of students in a cap and gown with signs of what they want to be when they grow up
  • Take photos of students in College attire holding the College Signing Day Hashtag Signs you can find here and post to social media
  • Teach a college exploration classroom including students researching colleges they are interested in attending
  • Organize a student-led college fair
  • Host a college student to speak about their path to college during an assembly
  • Design a bulletin board with school staff photos and a map of where they attended college
  • Read students “Mahalia Mouse Goes to College” by John Lithgow (elementary)
  • Host a door decorating contest for classrooms to sign college themes on their classroom doors
  • Teach students college chants and perform them together at an assembly

All of our GEAR UP students have a story to tell. It's up to us to help them find their voice to tell it. Do you know a student who would be interested in sharing their story with GEAR UP Maine? Be it a story of success or struggle, we want to hear it and share it. It's so important now, more than ever, that our students' voices are heard. Please contact GEAR UP Maine Communication Specialist, Kayla Hopkins if you are interested in diving into this student story-telling adventure. 
SCRIBE Tips & Tricks
April Scribe Tip/Trick
In May, data stewards will be asked to update their 2017 graduates.
Exporting a file from SCRIBE will save a ton of time!
The quickest way to do this is to do the following.

Export the Student Enrollment Export file.

Select the year and your school as well as the following:

Once downloaded, delete ALL fields except for the following:

Columns H, I, J, K, & L require a “Yes” or “No” answer.
Column M does not need an exact date. Feel free to use May 1, 2017 for all seniors for whom you know have completed their FAFSAs. 
Add a field for column N called “HighSchoolGraduationDate”.
Be sure to eliminate all spaces between words in the field names!

THEN, import the completed file as a “Graduates” import file type. 

Questions or concerns? Contact the GEAR UP Maine data manager, Becky Young at

Monday, June 26, 2017
GEAR UP Data Stewards' End of Year Wrap Up

Bangor Venue TBA
We'll be working with Julie Jaramillo, Director of Data Quality at Xcalibur SCRIBE & Tricia Brainard, Director of Evaluation & Research, Xcalibur

More info will be sent to data stewards in May.
GEAR UP Summer Opportunities
This Summer, GEAR UP Maine and UMF will be sponsoring students to attend three different summer programs taking place at UMF. All of these programs are being offered at NO-COST. GEAR UP and UMF will not be funding any summer programs other than these three programs listed. Please share these opportunities with your GEAR UP students a.s.a.p. 
University of Maine Farmington (UMF) 
  • Summer GEAR UP for rising Juniors and Seniors
    June 25th -30th (a residential program)
    First come first serve 
    Contact: Kathryn Will-Dubyak, 

  • Summer Experience
    June 18th-23rd 2017 (a residential program)
    GEAR UP Maine will be sending 2 GEAR UP students from each school to attend the UMF summer experience program at no cost.
    Contact: UMF Admissions 207-778-7050 for more info.

  • Leading and Growing Through Service for rising 8th and 9th grade GEAR UP students
    July 24th - August 4th (a day program) Hosted by United Way of the Tri-Valley Area at UMF
    Contact: United Way of Tri-Valley Area 778-5048
District Portal
Upcoming Events
Tell us what you'd like to know more about
The GEAR UP Maine program is funded through a grant (reference #P3345050037;
Karmon Simms-Coates, Project Officer) from the U.S. Department of Education to
University of Maine at Farmington administered by Syntiro.

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