News from the Office of Enterprise Technology Services, State of Hawaii
Dec. 8, 2016
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howz.IT: Smart.Safe.Connected
Photo of HawaiiPay Stakeholder Kickoff

Work is underway to modernize the state’s paper-based payroll system that serves more than 75,000 full- and part-time employees statewide. Read about this project and more in this month’s howz.IT.

In this edition...

Work begins to modernize state payroll

Hawaii state employees will be the first beneficiaries of the 21st Century payroll functionality and efficiencies provided by the Enterprise Payroll and Time & Attendance Modernization project (HawaiiPay), now underway.

On Nov. 18, the Department of Accounting and General Services (DAGS), in collaboration with the Office of Enterprise Technology Services (ETS), held a project kickoff meeting for state employee stakeholders. More than 150 attendees representing all branches and jurisdications of state government gathered in the Capitol Auditorium to meet the HawaiiPay team and receive information on project status, timetables, and upcoming activities. For copies of the meeting materials, click here.

Photos from HawaiiPay kickoff meeting
Photos from HawaiiPay kickoff meeting
Photos from HawaiiPay kickoff meeting

HawaiiPay project team members from the state and contractor CherryRoad Technologies Inc. briefed fiscal officers, payroll subject matter experts, and other interested personnel at last month's stakeholders meeting. Click the images above to view the event photo gallery.


The current DAGS central payroll system provides paychecks and deposits to employees across the legislative, judicial and executive branches (including the Department of Education and the University of Hawaii), as well as the Office of Hawaiian Affairs and the Hawaii Health Systems Corporation.

The scope of the HawaiiPay project includes the modernization of the payroll process followed by time and attendance. The new payroll system will be built on the Oracle PeopleSoft platform the state has been using for the executive branch’s Human Resources Management System, shortening the learning curve. In addition, the new processes and technologies will help address current system performance and payment accuracy.

Get involved early!

State personnel interested in helping to shape and test the new system are encouraged to contact the HawaiiPay project team at ETS.ERP@hawaii.gov.

A year into Hawaii’s push to go paperless

Establishing electronic signature capability provides opportunities to significantly improve the efficiency of traditionally paper-based processes that have been in place for decades.

Following the initiation of eSign Service a year ago, the state is seeing these benefits take shape across departments and agencies as personnel dramatically reduce the time spent on paperwork overall, allowing them to focus on carrying out and improving state services and programs. The state eSign Service program leverages Adobe Cloud among other solutions, and it is just one of the tools ETS is using to facilitate the states transformation from a paper-based system to one that is leading the nation in electronic signature capability.

eSign video
Watch this video to learn more.

Text-to-911 service launches in Hawaii

Hawaii has launched an enhanced 911 service allowing residents to report an emergency to 911 as a text message. Hawaii joins New Hampshire, Vermont, Maine, Indiana, New Jersey and North Dakota as states where text-to-911 is available statewide.

“While voice calls are always best, text-to-911 service provides practical mobile emergency communications for our deaf, hard of hearing and speech-impaired communities.”

— Gov. David Y. Ige
Text-to-911 flyer

Text-to-911 supports plain text Short Messaging Services (SMS) messages limited to 160 characters per text. Pictures, videos and emojis currently cannot be processed. Callers must have active wireless service including a text or data plan, and the device’s location service must be turned on.

Consumers are advised to call 911 when possible because calling is a faster, more efficient way to relay an emergency, as the caller’s location isn’t automatically sent to emergency responders in a text.

‘HACC’ coders update Hawaii Power Ballot

A product of the state’s first-ever Hawaii Annual Code Challenge (HACC), the 2016 Hawaii Power Ballot is a good example of the innovation and skill that exists throughout the Hawaiian Islands.

At the HACC event, teams of citizen coders formed to help solve government challenges. Given the important choices voters needed to make on the ballot this year, a team consisting of Jason Axelson, Aaron Fujimoto, and Royce Jones developed an updated web app called HawaiiPowerBallot.com.

"We live in the 21st Century, which means convenience and access to information. Voting should be no exception ... The Power Ballot makes it easier for voters to be informed by putting election information in the palm of their hands."

— Corie Tanida, Executive Director, Common Cause Hawaii

This version of the Hawaii Power Ballot was a newly revised edition of the web app originally created in 2014 during a code challenge called Civic.Celerator, a collaboration between Common Cause Hawaii, Hawaii Campaign Spending Commission, Hawaii Open Data, and the community of programmers, coders, and engaged citizens.

The updated Hawaii Power Ballot allowed voters to research 2016 candidates running in federal, state and county races by providing links to candidates’ websites, social media pages, and campaign finance reports. The website also provided information regarding state ballot initiatives and county charter amendments.

Visit HawaiiPowerBallot.com

To learn more about the HACC event, read “State hackathon breaks the mold, showcases local tech talent,” a guest column by CIO Todd Nacapuy recently published in the Honolulu Star-Advertiser.

Department News

DOH ‘Stop Flu at School’ leverages e-signatures

The annual Department of Health (DOH) Stop Flu at School program, held in conjunction with the Department of Education, now offers a fillable, electronic parent/guardian consent form at https://vaxonlinereg.doh.hawaii.gov.

ETS is proud to have provided support in the offering of this new electronic feature.

Stop Flu at School is made possible by the support of school administrators, health care providers, pediatric associations, health insurers, and federal partners. To sign up for the free vaccinations available to their children, parents or guardians should complete the consent forms and return them to schools by Dec. 16, 2016.

For more information, visit http://health.hawaii.gov/docd/flu-hawaii/stop-flu-at-school/ or call Aloha United Way’s information and referral service at 2-1-1.

DLNR permanently preserves vital land records

The Hawaii Bureau of Conveyances, one of the divisions of the Department of Land and Natural Resources (DLNR), has moved into the second phase of a four-phase project to convert more than 170 years of vital state records into permanent, digital format.

Named this week as the bureau's next registrar, Leslie Kobata, who has served as deputy registrar since 2011, has been instrumental in moving the project forward as part of his commitment to government efficiency and transparency.

“Les is an outstanding, innovative, and approachable leader. We are fortunate to retain his decades of private sector, high-level business experience, as the Bureau of Conveyances continues a major modernization initiative directed at making its vital state records easily accessible to the public.”

— Suzanne Case, Chair, DLNR

Conversion of documents to digital started with 35 million microfilm images. The microfilms are the original back-ups to the 5,500 reference books that date back to the mid-1800s. The second phase of the digital conversion is the scanning of each of those books — an estimated 3.3 million plus!

Watch the bureau's video news release.
The upcoming phase three of the project will be to make sure all the scanned images are enhanced and in a form and format best possible for reproduction and access. Phase four will be to make all of the scanned documents accessible to anyone with a computer.

UH home to ‘world’s best’ hybrid visualization system

You can now go under the sea, explore outer space and probe microscopic elements of the human body without leaving campus. The 3D, immersive possibilities are endless now that the University of Hawaii at Manoa is home to the best hybrid visualization system in the world that combines immersive virtual reality with ultra-high-resolution display walls.

It’s called the Destiny-class CyberCANOE, which stands for cyber-enabled Collaboration Analysis Navigation and Observation Environment. Computer and Information Science Professor Jason Leigh is the system’s creator. He says he built what was the best system in the world in 2012 and was motivated to build something better when he moved to Hawaii.

CIO participates in ‘NEXGEN Leadership’ panel

State CIO Todd Nacapuy was among several panels who discussed Next Generation leadership at TechNet Asia-Pacific, an event co-sponsored by Armed Forces Communications and Electronics Association (AFCEA) International and its Hawaii chapter from Nov. 15 to 17. Now in its 31st year, it is the largest event in the Pacific Rim focusing on regional defense issues.

In addition to making IT workforce development one of his top priorities, CIO Nacapuy over the last year has worked with his team to encourage ETS staff to pursue opportunities that foster leadership skills and encourage career growth.

Photo from TechNet Asia-Pacific
Moderated by Capt. Jody Grady, USN, of U.S. Pacific Command (PACOM), the panel consisted of:
  • Maj. Gen Kevin B. Schneider, USAF, Chief of Staff, PACOM
  • Christine Lanning, President, Integrated Security Technologies
  • Jodi Ito, Information Security Officer, University of Hawaii
  • Todd Nacapuy, CIO, State of Hawaii
Other sessions included discussions on defense policies and challenges in the Asia-Pacific region and their relevance to both industry and government.

Join the state technology team


Under CIO Nacapuy’s leadership, ETS is constantly striving to develop and empower the state’s IT workforce to increase its ability to modernize government processes, systems, solutions and services.
ETS' LinkedIn Careers page
The office is currently seeking applicants for the following IT positions: For more information, visit ETS’ IT Positions in Recruitment webpage or LinkedIn Careers page.

Are you eligible for student loan forgiveness?

 
The Public Service Loan Forgiveness Program (PSLF) is a federal program intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer, which includes all federal, state and local government agencies or organizations.
 
Only “Direct Loans” are eligible under the PSLF Program, including Direct Subsidized Loans, Direct Unsubsidized Loans, Direct PLUS Loans, and Direct Consolidation Loans. Direct Subsidized and Direct Unsubsidized Loans are sometimes referred to as “Stafford Loans.”
 

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