News from the Office of Enterprise Technology Services, State of Hawaii
Oct. 26, 2016
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Photo of Adam Jansen, Gov. David Ige, and Todd Nacapuy
Gov. David Ige, joined by State Archivist Adam Jansen (left) and Chief Information Officer (CIO) Todd Nacapuy, shares an update on the state’s paperless initiative prior to “eSigning” the Oct. 10 Electronic Records Day proclamation. Read about this and other news from ETS in this edition of howz.IT.

In this edition...

Electronic Records Day marked with Hawaii’s first ‘eSigned’ proclamation


With a single tap on a Microsoft Surface Pro, Gov. David Ige proclaimed Oct. 10, 2016, Electronic Records Day in Hawaii, electronically signing the ceremonial proclamation using the state’s “eSign Service” solution that the governor’s office piloted one year ago. It was Hawaii’s first “paperless” proclamation by a governor.
 

“eSign is just one of the tools this administration is using to meet our goals of transforming from a paper-based system to one that is leading the nation in electronic signature capability. We are reducing the amount of paper used and saving valuable time that can be better used working on issues facing the state.”

— Gov. David Y. Ige
Gov. Ige eSigns proclamation
Gov. Ige's electronic signature
Adam Jansen

In 2016, ETS expanded eSign Service to departments statewide to increase government efficiency within the executive branch. As of today, more than 65,000 (and counting) unique electronic transactions have been processed across departments, representing a reduction and associated savings in the use of paper, ink, and process time.
 
Additionally, the Hawaii State Archives has been developing a digital archives that can not only collect digital records of permanent value, but also ensure accessibility and readability of those records for future generations.
 

“As of today, the Hawaii State Digital Archives is able to accept, describe and process born digital records — with this proclamation being the first record officially accessioned into the repository.”

— Adam Jansen, State Archivist
 

Legislation strengthens IT governance

Photo from IT governance news conference
Information technology (IT) governance processes are ensuring success for state IT programs and projects. Announced last December by Gov. David Ige and CIO Todd Nacapuy, ETS has begun implementing the mandatory governance processes across the executive branch.
These requirements are intended to ensure that tax-payer funds for IT development and modernization programs will be subject to an efficient planning review and approval process, providing the essential state oversight necessary so that intended objectives are achieved and positive return on investment is realized for the people of Hawaii.

Since then, the passage of Senate Bill 2807 SD2 during the 2016 legislative session significantly strengthened the CIO’s authority over IT governance and IT security governance within the executive branch. In accordance with the bill (now Act 58, SLH 2016), ETS worked with the Department of Budget and Finance to incorporate IT governance into the annual budget request process, requiring departments and agencies to develop and maintain their respective multi-year IT strategic and tactical plans. These will inform the state’s overall IT strategic plans, roadmaps and directions.

ETS encourages residents to stay cyber savvy year-round

 
In recognition of Cyber Security Awareness Month in October, ETS has been providing weekly cyber security tips to howz.IT readers that are a good idea every month.
 

“Cyber security remains a shared responsibility in which every citizen has a critical role to play. Awareness of computer security essentials will improve the security of cyberspace for all of us.”

— Todd Nacapuy, State CIO
Phishing image
Link to this month’s cyber tips below: In addition, Hawaii citizens are encouraged to visit the Stop.Think.Connect. website for additional tips and resources.

State engages LinkedIn to help fill positions


The State of Hawaii is considering all options to assist departments in filling critical positions — including social media.
LinkedIn logo
This month, ETS is launching a 6-month pilot project to assess return on investment of LinkedIn’s Recruitment Services. LinkedIn’s services and 400 million-profile database are unique and extensive, and several departments have expressed interest in exploring its capabilities and effectiveness. ETS is conducting this due diligence to ensure positive return before rolling the services out to departments. 
In the meantime, view this recent KHON2 news story about the pilot project:
KHON2 story thumbnail
State spends $23K on networking site to fill vacant positions
KHON2 — Oct. 18, 2016

HACC winners showcase their innovation, skill


Several teams from the Hawaii Annual Code Challenge (HACC) recently presented their winning solutions to members of Gov. David Ige’s Cabinet. See photos below:
Team Imua and Todd Nacapuy photo
HATS photo
Team Cobra photo
Making their presentations were Team Imua from Kamehameha Schools, Hawaii Advanced Technology Society (HATS) from Honolulu Community College, and Team Cobra, self-described young Downtown Honolulu professionals with a passion for coding.

In addition, Team Cobra represented the state of Hawaii last weekend at GlobalHack in St. Louis, Mo., with coders from around the country competing for $1 million in cash prizes. Hawaii’s tech community was well represented.

Consisting of Hawaii residents Arun Lee, Jayson Lee, Kyle Loo, and Kim Vo, Team Cobra tied for first place at last month’s HACC, earning the additional honor of representing the state on the national stage. The team’s innovative solution at the HACC was three separate apps addressing homelessness:
  • the Referral App, allowing users to create referrals, view and volunteer for events, read local news, and locate helpful resources;
  • the Responders App, helping responders to quickly locate and assess referrals; and
  • the Web App, providing data organization and administrative functions for the application. 
To view all team presentations from the HACC, visit: hacc.hawaii.gov
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