News from the Office of Enterprise Technology Services
July 2016
View this email in your browser
 
howz.IT: Smart.Safe.Connected
TIP Summer 2016 Kickoff Photo 1
TIP Summer 2016 Kickoff Photo 2
TIP Summer 2016 Kickoff Photo 3
State of Hawaii Transformation Internship Program (TIP) participants jumped right in at the program’s summer session kickoff last month on June 20. Immediately following an orientation by Micah Hwang and Derek DePonte of the Office of Enterprise Technology Services, TIP participants began preliminary planning for next month’s Hawaii Annual Code Challenge. Read more about this first-of-its-kind event in this edition of howz.IT.

In this edition...

Month-Long ‘Code Challenge’ Takes Hackathon to New Level

 
Gov. David Y. Ige, the Office of Enterprise Technology Services (ETS), and the State of Hawaii Transformation Internship Program (TIP) will host the Hawaii Annual Code Challenge (HACC) in Honolulu from Aug. 27 to Sept. 24, 2016, with a kickoff event on Saturday, Aug. 27, from 10 a.m. to 5 p.m. at the Aloha Tower Marketplace (Multi-Purpose Room 3).
Presented in partnership with local nonprofit Hawaii Open Data, the month-long event is being held to engage the local tech community in the modernization of Hawaii state government. The event is also a way to support and help develop Hawaii’s local IT workforce, which is critical to the state’s technological future.

“We are reaching out to local talent to identify innovative, out-of-the box solutions to government services, ultimately promoting an efficient, effective and open state government.”

— Todd Nacapuy, CIO, State of Hawaii
 
A first for the state, HACC is based on the concept of a hackathon, a problem-solving event that brings together creative individuals over a set duration. Hackathons serve a variety of purposes, from exploring a new technology or programming language to encouraging economic growth through technology development.
HACC Logo
Rather than the traditional around-the-clock development over a single day or weekend, HACC will offer an extended period for development over one month. The event is open to everyone, from students to professionals to amateurs “born to code.”
Rules and judging criteria will be announced prior to the kickoff event, with the list of challenges to be announced at the event itself. For more information, latest updates as well as registration and challenge submission, visit HACC.hawaii.gov.
 

Gov. Ige signs bill formally establishing ETS

 
Shortly after taking the technological helm for the State of Hawaii last year, CIO Todd Nacapuy announced the initiation of efforts to consolidate the Office of Information Management and Technology (OIMT) and the Information and Communication Services Division (ICSD) of the Department of Accounting and General Services.

The purpose was to create greater efficiency and effectiveness in state government by formally combining their IT functions under the Office of Enterprise Technology Services (ETS), led by the CIO.
Gov. David Ige Signs Bill
The consolidation is now official following the passage and enactment of Senate Bill 2807 SD2 (now Act 58), which was signed by Gov. David Ige on June 6 and went into effect July 2, 2016. Other language added by the Senate strengthens comprehensive IT governance and cybersecurity governance.

“We recognize the great work accomplished by our team members — hard work that in some cases goes back decades. I strongly believe our consolidation will provide clarity and enhanced efficiency that will help us build on this foundation and carry our momentum forward.”

— Todd Nacapuy, CIO, State of Hawaii
                                                                                                                
Pending the passage of the bill, the office had already begun proactively transitioning correspondence, websites and social media accounts to reflect the intended consolidation. Remaining sites and documents will be transitioned over the coming months.

State selects vendor to modernize payroll, time & attendance

 
Last month, the State of Hawaii announced the selection of CherryRoad Technologies Inc. to modernize payroll and time and attendance systems to provide greater functionality and efficiencies in serving more than 75,000 full- and part-time employees statewide.
 

“The current payroll and time and attendance system was built more than 40 years ago ... We are taking on the challenge of replacing the system in order to create a more efficient and effective government for Hawaii’s taxpayers and our state employees.”

— Gov. David Y. Ige
 
The notice of award for the contract, which includes $16.7 million for implementation, was announced on June 29 by the Department of Accounting and General Services (DAGS) in partnership with ETS. The department issued its request for proposal (RFP) in February.
Notice of Award
CherryRoad Technologies is partnering with Hawaii-based Pacxa to implement the new payroll system built on the Oracle PeopleSoft platform, which the state is using as the Executive Branch’s Human Resources Management System. This is expected to shorten the learning curve for the state.
 
Furthermore, the state is adopting a targeted, modular approach to modernizing functions of state government. This strategy will achieve benefits in the short term while staying within budget, with the intent of integrating modules as they are established.
 
Pending execution of the Payroll contract, the notice to proceed is anticipated this summer, with the system replacement expected to occur within 18 months from that notice. Under the proposal, payroll will be modernized first, followed by time and attendance.
 

Personnel explore SharePoint capabilities

 
Included with the state’s Office 365 user licenses, SharePoint provides the capability to create secure sites to store, organize, share and access information from almost any device. All that’s needed is a web browser, such as Internet Explorer, Chrome, or Firefox.
SharePoint User Training Session
ETS provided several SharePoint training sessions in June, including an introduction to SharePoint, templates and policies, maximizing collaboration, and how-to integrate use with other Office 356 tools ranging from Outlook to OneDrive.
 
For more information on Office resources available to state personnel, visit the state’s Office 365 resource page.

Department News

DHRD provides on-demand training

 
The Department of Human Resources Development (DHRD) is now providing on-demand training covering a wide variety of topics for all Executive Branch employees. This training may be accessed on the DHRD website’s Learning and Development page — Executive Branch On-Demand Training Catalog.
DHRD On-Demand Training Webpage
This on-demand training allows employees to tap into professional resources developed for state employees. The hope is that department heads and managers will encourage their staff to explore this new learning opportunity as a benefit of state employment.
 

DHRD, ETS partner to launch position description generator

 
Consistent with Gov. David Ige's focus on increasing government efficiency and effectiveness, DHRD partnered with ETS to develop an online “Position Description (PD) Generator.” This user-friendly program and accompanying user guide/training videos will greatly enhance departments’ ability to create and store approved PDs and corresponding documentation electronically.
 
Departments are encouraged to use the program to draft PDs that can then be uploaded and circulated for internal review and required approval(s). Approved PDs and attachments can be stored in the PD Generator’s library. This process of electronically creating and storing PDs will not only support a more paperless environment, but will also allow for more efficient maintenance and sharing of PDs between departments.

Special instructions for departments

 
Departments should have received instructions for designating one of the following roles for each staff member using the new PD Generator:
  • Administrator — manages access to the site, e.g., adding and removing users (ETS recommends that the individual be an IT staff member)
  • Approver — approves PDs
  • Reviewer — reviews PDs
  • Editor — creates and edits PDs
To receive the instructions again, departments may contact ETS at icsd.tssb.pias@hawaii.gov.

UH News

Training the next generation of cybersecurity professionals

 
GenCyber Hawaii is creating enrichment opportunities to train the youngest generation of cybersecurity professionals and teachers through its summer camps.
Students participating in the GenCyber Hawaii program
Approximately 120 Hawaii high school students and teachers participated in a weeklong GenCyber Hawaii high school camp that started June 6 at Honolulu Community College. The week culminated at the University of Hawaii at Manoa with a Grand Challenge that incorporated coded clues that participants had to solve using cybersecurity concepts, tools and skills learned during the week.
 
During the closing ceremony, students, teachers and parents heard from Gov. David Ige, UH Vice President of IT and CIO Garret Yoshimi, and Capt. Cliff Bean, commander of National Security Agency Hawaii, on the strategic importance on cultivating cybersecurity professionals in Hawaii.
 

“Without constantly updating your knowledge, you could end up with as little as 15 percent technical relevancy within just five years. In this environment, it’s not what you know, as much as how fast you can learn that matters. With the increasing number of cyber attacks and the number of connected devices and data, the importance of hiring locally for National Security Agency Hawaii is critical.” 

— Capt. Cliff Bean, Commander, National Security Agency Hawaii
 
There was also a mini career fair set up for parents and students to learn more about career opportunities in the cybersecurity industry. 
 

Awards & Recognition

State of Hawaii recognized for transformation efforts


The State of Hawaii shined this month at the Inforum 2016 Excellence in Action Awards, receiving recognition for demonstrating how governments can cost-effectively adapt to a modern, shared services infrastructure.
Inforum 2016 Excellence in Action Awards; Congratulations to this year's winners!
By leveraging Infor Public Sector Suite (IPS) as an enterprise shared services platform, the Hawaii state government is transforming the way it services constituents, while saving nearly $1 million dollars annually. The state has been able to replace aging legacy systems to enhance programs that facilitate core government functions like asset management, permitting, licensing and compliance.

This investment has not only helped state agencies perform with optimal efficiency, but it also serves as a prime example for how public sector institutions can cost effectively modernize IT infrastructure to better serve the public.

Read more about Inforum 2016

IT positions in recruitment

 
ETS continues to seek applicants for IT positions to meet the State of Hawaii’s current and future technological needs. “IT Program Analyst” was recently added to ETS’ online list of current IT positions in recruitment.
IT Positions in Recruitment Webpage

Forward howz.IT to a friend or colleague

Published by the Office of Enterprise Technology Services, State of Hawaii, howz.IT is the newsletter of Hawaii's technology transformation. Forward this edition to a friend or colleague so they can subscribe and receive updates. Subscribe here
Facebook
Facebook
Twitter
Twitter
YouTube
YouTube
Website
Website
State of Hawaii Seal
Copyright © 2016 Office of Enterprise Technology Services, State of Hawaii, All rights reserved.


unsubscribe from this list    update subscription preferences